Loading...
HomeMy WebLinkAbout1017 Minutes for October 17, 2017Adams County Board of Supervisors Board Minutes Courthouse, Adams County, Tuesday October 17, 2017 A regular meeting of the Adams County Board of Supervisors was held with Chairman Eldon Orthmann was presiding. Roll call members present, Michael Stromer - District 1, Glen Larsen — District 2, Lee Hogan- District 3 , Scott Thomsen — District 4, Dale Curtis- District 5, Chuck Neumann — District 6, Eldon Orthmann — District 7. Motion by Curtis, seconded by Stromer that this is an open public meeting of the Adams County Board of Supervisors. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None. Orthmann stated that minutes from the Oc, 2017 meeting have been circulated and will stand approved unless there is a correction. No corrections were suggested Public notice of this meeting has been given by publication in the Hastings Tribune and by posting. An agenda was available to the board members and was kept continuously current and posted in the County Clerk's office, the main courthouse lobby and the Adams County website. The following is the agenda of items to be heard, no modifications were made to the agenda after 9:30 a.m. the business day prior to this meeting. Agenda for Meeting of Adams County Board of Supervisors County Board Room, Courthouse, 2nd Floor * Date of Meeting, October 17, 2017 9:30 A.M.0 Armounce location of Agenda & Open Meetings Law postings Reminder to turn off all cell phones Pledge of Allegiance Conflicts of Interest Roll call: Approve minutes: Committee reports: Receive Comments from the Public: Note to Citizens: Any agenda item may be moved down at any time at the discretion of the Chairman of the Board of Supervisors. 9:40 a.m. Tom Reichert — request approval of waiving bid requinnents for jail elevator repair 9:45 Scott DeWitt —Closed Session, to avoid needless harm to the reputation of an individual. Appeal of General Assistance claim. 10:00 a.m. PUBLIC HEARING to hear comments for or against the possible selling of county owned property located at 100 North Shore Drive: the former Adams County Convention and Visitors Bureau Close Public Hearing Take action on the possible selling of the county owned property at 100 North Shore Drive and setting date for sealed bids to be received 10:15 a.m. Board of Equalization — Jackie Russell — Tax List Corrections Melanie Curry — Motor Vehicle Exemptions Melanie Curry — Request approval of a release of security from Five Points Bank Chip Volcek — Present for possible approval and chairman's signature; an interlocal cooperation agreement for information technology services Dawn Miller- Consider purchase of a NEW 2016 John Deere 872G 6WD Motor Grader per bid contract pricing with NJPA (National Joint Purchasing Alliance) Review & Adopt Interlocal Cooperation Agreement with Hall County for Professional Engineering Services 716 'Page Review & possibly award bid for joint new bridge construction with Webster County at Adams County project C 1-383 on Blue Valley Rd west of Sand Ave (Adams & Webster County line) Review corrected 2017-18 Budget Lid Comp forms: INCREASE of 8467,296.28 to the `Unused Restricted Funds Authority'($3,479,195.37 corrected to $3,946,491.65) STOP sign(s) placement(s) the intersection of Holstein Ave & Powerline Rd Chrys Setlik — Present for possible approval, a cost allocation plan calculated by Sequoia Consulting Group for reimbursement of indirect child support enforcement expenses. Present for possible approval, a contract renewal with Sequoia Consulting Group to calculate reimbursable indirect expenses associated with child support enforcement Ramona Thomas- declare old office furnishing from the clerk/election office as surplus and send to public auction. Present for possible approval a petition to appoint Colleen Adam to the Hospital Authority No. 1 Board Present for possible approval, Resolution 2017-10-17.01: to renew membership with NIRMA and be eligible for future dividends through June 30, 2021 Present for discussion and possible approval Section 125 Cafeteria Plan Renewal for 2017 and selecting cany over option Present for possible approval, an ACOB assembly room rental request for the Board of Educational Lands and Funds Last updated: October 13. 2017 at 3:47 p.m. For non-English speaking attendees wishing to arrange for a sign language or foreign language interpreter, please call or fax the County Attorney's office at Phone: 402-461-7240 or Fax: 402 461-7241, For hearing-impaired individuals or individuals with other special needs call or fax the County Clerk's Office at Phone: 402 461-7107, or TTY: 402 461-7166 or Fax: 402-461-7185. When requesting an interpreter or services for the hearing impaired, please provide at least forty-eight (48) hours advance notice to allow time for making the accommodations. The Board reserves the right to go into executive session if such session is clearly necessary for the protection of the public interest or for the prevention of needless injtuy to the reputation of an individual. Board members attended the following committee meetings and community events since the October 3, 2017 meeting and provided a brief report. Thomsen- October 10, 2017 — served as a Teen Court Judge October 10, 2017 — Attended an ASAAP meeting Attended several Adams County Building and Grounds meetings regarding the jail elevator Stromer- October 5-6, 2017- Hosted the Nebraska Mosquito & Vector Control Association Convention at the C3 Hotel Hogan- October 3, 2017 — Attended an Adams County Roads and Bridges meeting October 4, 2017 — Attended an Adams County Wellness event October 5, 2017 — Attended an Adams County Extension Board meeting October 10, 2017 — Attended an Adams County Roads and Bridges meeting October 10, 2017 — Attended an Ag Society Board meeting Larsen- October 10, 2017 — Attended an Adams County Roads and Bridges meeting (date not given) - Attended an ESU9 Board meeting (date not given) - Attended a Legislative Committee meeting regarding property taxes Curtis- October 4, 2017 — Attended an Adams County Wellness event October 5, 2017 — Attended an Adams County Extension Board meeting October 10, 2017 — Attended an Ag Society Board meeting October 12, 2017 — Attended a CASA Board meeting and a Governmental Affairs meeting 717 'Page Neumann- October 4, 2017 — Attended a meeting with City of Hastings officials regarding the 911 interlocal between the county and city October 4, 2017 — Attended an Adams County Wellness event October 5, 2017 — Attended NIRMA Self Defense meetings October 10, 2017 — Attended an Adams County Roads and Bridges meeting October 11, 2017 — Attended a Midland Area Agency on Aging meeting October 12, 2017 — Attended a Combined Services meeting October 13, 2017 — Volunteered at the High School State Softball competition Orthmann- October 4, 2017 — interlocal between October 9, 2017 — offered October 10, 2017 October 10, 2017 October 11, 2017 October 12, 2017 October 12, 2018 October 16, 2017 October 16, 2017 Attended a meeting with City of Hastings officials regarding the 911 the county and city Attended and event at CCC Hastings regarding the technical programs — Attended a Business Improvement District meeting — Attended a Heartland Pet Connection Board meeting — Attended an Adams County Senior Services Board meeting — Attended a Combined Services meeting — Attended an Adams County Visitors Bureau Board meeting — Attended a Senior Action Board meeting — Volunteered at the Heartland Pet Connection Chairman Orthmann opened the meeting for comments from the public. Adams County Highway Superintendent, Dawn Miller, spoke during public comment regarding the technical program at CCC that Chairman Orthmann mentioned in his committee report. Miller stated that she had just hired a graduate with the program and was very complementary of the program. Adam County Maintenance Department Supervisor, Thomas Richert, addressed the Board regarding the broken elevator used for the Adams County Jail. Richert stated the repairs will be in excess of $20,000.00 therefore requiring bids unless the Board determines this is an emergency repair in which the bidding process would be waived. Discussion occurred among the Board members to determine if the lack of an elevator for the jail would be considered an emergency. With the lack of the elevator it would be necessary to transport prisoners through public areas causing public safety concerns. Motion by Thomsen, seconded by Neumann to waive the bidding process for repairs to the jail elevator as it is an emergency purchase. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Motion by Larsen, seconded by Neumann to meet in closed session, to avoid needless harm to the reputation of an individual, to review a general assistance appeal. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Entered closed session at 9:55 a.m. Motion by Stromer, seconded by Thomsen to resume regular session. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Regular session resumed at 10:07 a.m. Chairman Orthmann stated that the only topic discussed in closed session was a general assistance appeal and no action was taken. or against the Motion by Curtis, seconded by Stromer to open the b1100 N.Shore Drive in Hastings.lic Hearing to hear comments rRoll Call; Ayes: of the former Adams County Visitors Bureau cat d a Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Public Hearing opened at 10:08 a.m. Deputy County Attorney, David Bergin, addressed the room and requested anyone wishing to speak in favor of selling the property to come forward and speak. Cathy Watts of Hastings spoke in favor of selling the property as she may be interested in placing a bid for purchase. 718 'Page No other comments were made in favor of selling the property. Deputy Attorney Bergin addressed the room and requested anyone wishing to speak against the selling of the property come forward. Hastings resident, Norm Sheets, who lives next door to the property spoke. Sheets stated that he was not necessarily for or against the selling of the property but wanted to clarify that the property is zoned 03 Commercial, and hoped that would be communicated to potential buyers. Motion by Stromer, seconded by Curtis to close the Public Hearing regarding the county owned property located at 100 N. Shore Drive. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Public hearing closed at 10:15 a.m. Motion by Neumann, seconded by Larsen to accept sealed bids for the property located at 100 N. Shore Drive for sale, with a bid opening date of December 5, 2017. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Motion by Stromer, seconded by Curtis to meet as a Board of Equalization to review and take action on tax list corrections and motor vehicle exemption requests. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Entered Board of Equalization at 10:19 a.m. (see separate Board of Equalization minutes) Motion by Stromer, seconded by Neumann to exit Board of Equalization and resume regular session. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Regular session resumed at 10:23 a.m. Adams County Treasurer, Melanie Curry, presented the Board with the following release of securities for approval. AE Rom BANK HASTINGS .r.b«rtro October 10, 2017 ,Five Points Banc of Hast$1g3 Attn: Danielle Prickaon 2815 Osborne Drive West linstingo, NP 68901 Please releasee the following security from our Adams County Tnxsuret Holding Account: Aceaurrt: _ CGuslp: Piedge Amount: 2268 FHLMC STEP UP $234G9t 9 $1,tt00,000.00 2295 FNM STEP UP 3236G3LTO $1k00fi,Q00.00 229 1�►11 MC STEP UP _ 313A YvS2 3136433N68 $1 ,000+00 $1,003,000.00 2300 FANNIE MAC 719 'Page Motion by Thomsen, seconded by Stromer to approve the release of securities as presented by Curry. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Adams County Highway Superintendent, Dawn Miller, presented the Board with a quote for a 2016 John Deere 872G 6WD Motor Grader. Miller wishes to purchase the motor grader via contract pricing with the National joint Purchasing Alliance. If approved Miller will publish the appropriate intention to purchase notices in the Hastings Tribune. Motion by Neumann, seconded by Hogan to approve the purchase of the 2016 John Deere 872G 6WD Motor Grader in the amount of $293,400.00. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Quote Summary Prepared For; ADAMS COUNTY HIGHWAY DEPARTMENT 415 N Adams Central Rd Po Box 983 Hastings, NE 68902 Business: 402.461-7173 Prepared By: BILL BOYER Murphy Tractor & Equipment 3204 S Engelman Road Grand Island, NE 88803 Phone: 308-381-0741 Mobile: 308-258-2101 bboyer@inurphytractor.com Quote Id: Created On:. Last Modified On: Expiration Date; 18170353 03 October 2017 04 October 2017 10 October 2017 Equipment Summary JOHN DEERE 872G MOTOR GRADER with 6WD - 1 DW872GXEGF673912 Johr, Deere Extended Warranty -5 Year 5000 hour comprehensive incluctng parts, labor, service mileage with no deductible. Sub Total Equipment Total Suggested List Selling Price Qty $ 581,725.00 $ 293,400.00 X 1 = Extended $ 293,400,00 $ 293,400.00 $ 293,400.00 Quote Summary Equipment Total SubTotal Total Balance Due $ 293,400.00 $ 293,400.00 $ 293,400.00 $ 293,400.00 Adams County Emergency Management Director, Chip Volcek, presented for approval an interlocal agreement between Adams County and the Nebraska Office of the Chief Information Officer for information technology services. Volcek and Deputy Attorney Bergin have reviewed the agreement and is recommending approval. 720 ' Page INTERLOCAL COOPERATION AGREEMENT FOR INFORMATION TECHNOLOGY SERVICES This interlocal cooperation agreement is between the NEBRASKA OFFICE OF THE CHIEF INFORMATION OFFICER, an agency of the State of Nebraska ("OOO") and ADAMS COUNTY, a political subdivision of the State of Nebraska ("Political Subdivision"). Recitals: WHEREAS, the OCIO is the state agency responsible for providing information technology services and support to state government agencies; and WHEREAS, the OCIO is authorized to provide information management services and technical assistance to any subdivision of government (Neb. Rev. Stat. § 81-1117(h)) and to enter into agreements for the mutual support and use of communications services with political subdivisions (Neb. Rev. Stat. § 81-1120.17(7)); and WHEREAS, Adams County provides contracting and fiscal services for the South Central Region, a public safety communications coordinating entity; and WHEREAS, the parties, pursuant to the Nebraska Interlocal Cooperation Act (Neb. Rev. Stat. §§ 13-801 through 13-827), have determined that it is in the best Interest of the public to enter into this agreement for the purpose of having the OCIO provide certain information technology services to Political Subdivision. NOW, THEREFORE, the parties agree as follows: 1. Services and Rates. (a) The OCIO agrees to provide the Information technology services listed in attachment A in a satisfactory and professional manner. (b) Political Subdivision agrees to pay the OCIO for the information technology services listed in attachment A at the specified rates. (c) Attachment A may be revised from time to time as the parties deem appropriate. 2. Term. (a) This agreement will be in effect for an initial term of five years. Upon expiration of the initial term, this agreement will automatically renew on a year-to-year basis until terminated. (b) Unless terminated earlier as provided for herein, the services listed in attachment A will be coterminous with this agreement. 3. Termination. Either party may terminate this agreement, or any service listed In attachment A, for any reason upon 60 days' advance written notice. 4. Billing and Payment. (a) The OCIO will provide Political Subdivision with a monthly billing statement Including a list of the services provided. (b) Political Subdivision will make payment in full within 45 days of receipt of the monthly billing statement. 5. Agreement Administrator. The state Chief information Officer is the agreement administrator for purposes of Neb. Rev. Stat. § 13-804(4)(a). 6. Amendment. Any amendment to this agreement must be made in writing and signed by a duly authorized representative of each party. The following individuals are jointly authorized to amend attachment A: (1) For the OCIO, the Chief Information Officer, and (2) For Political Subdivision, the Director, Adams County EMA. 7. Relationship of the Parties. The parties are not creating a separate legal or administrative entity. The parties are not creating a Joint entity. The parties are not Joint employers for any purpose under this agreement, and each party will be solely responsible for at wages, benefits, workers' compensation coverage (or self -Insurance), other insurance coverage, or other costs of or compensation to its respective employees, agents or subcontractors. Each party Is responsible for the acts or omissions of its own officers, employees, subcontractors or any agent in connection with the performance of this agreement. 8. Real and Personal Property. Each party will maintain ownership and control over all real and personal property currently owned or controlled by such party. In no event will any sharing or access granted by this agreement constitute a conveyance or participation In ownership or control of such property. The parties will not jointly purchase any real or personal property as part of this agreement. At the time of termination of this agreement, each party may dispose of Its real and personal property in accordance with the party's own disposal procedures. 9. Assignment. Neither party may assign this agreement or any of its rights or obligations hereunder to any third party, without the prior written consent of the other party. 10. Force Majeure. Neither party will be in default under this agreement if and to the extent that any failure or delay in such party's performance of one or more of its obligations hereunder is due to a natural disaster; fire; flood; fiber, cable, conduit or other material failures; shortages or unavailability or other delay in delivery not resulting from the responsible party's failure to timely place orders therefore; lack of or delay In transportation; changes to any government codes, ordinances, laws, rules, regulations or restrictions (unless such codes, ordinances, laws, rules, regulations or restrictions -2- 721 !Page are under the control of and changed by the party claiming force majeure}, as to which a party's compliance is necessary to carry out the terms and conditions of this agreement; war or civil disorder; c any other cause beyond the reasonable control of such party. In the event of such force majeure event, such party's performance of such obligation(s), will be excused and extended for and during the period of any such delay. 11. Confidentiality. All data, documents, designs, drawings, specifkations, and other information furnished under this agreement and conspicuously marked as confidential by the disclosing party will be received by the other party in confidence. Each party shall use its best efforts to preserve the value of such confidential information and maintain its confidentiality. This obligation of confidentiality does not apply to any verbal communications unless they are promptly thereafter reduced to a written memorandum acknowledged by both parties. This obligation of confidentiality does not apply to any information which is required to be disclosed or otherwise made public by order of a court of competent jurisdiction, or is required to be disclosed pursuant to the provisions of Nebraska law governing the release of public records. 12. Non-discrimination. In accordance with the Nebraska Fair Employment Practice Act (Neb. Rev. Stat. §§ 48-1101 through 48-1125), the parties agree that they, and their subcontractors, wil not discriminate against any employee or applicant for employment, to be employed in the performanc of this agreement, with respect to hire, tenure, terms, conditions, or privileges of employment, becausr of race, color, religion, sex, disability, or national origin. 13. Governing Law. This agreement will be govemed, construed, and enforced in accordance with the laws of the State of Nebraska. 14. Counterparts. This agreement may be signed in counterparts, each of which may be deemed an original but all of which constitute one and the same instrument. 15. Effectiveness; Date. This agreement will become effective when all parties have signed it. The date of this agreement will be the date this agreement is signed by the last party to sign It. [SIGNATURE PAGE FOLLOWS) -3- ATTACHMENT A SCHEDULE OF INFORMATION TECHNOLOGY SERVICES Service Units Rate Network Performance Monitoring Service* 1 Published Ratet Network Support - Lead % Hourly Published Ratet NOTES: *Service Description. The service listed will have a detailed service description published in the OCIO Service Catalog linked at htto://cio,nebraska.Aov/legal/. tPubiished Rate. A published rate service will be billed at the rate posted in the OCIO Rates and Fees document linked at httn://clo.nebraska.eov/Ieeal/, OCIO published rates apply to all state govemment agencies and participating political subdivisions. OCIO rates are regularly reviewed artd updated. Revised rates are effective on a fiscal year basis and any modified rates will appear In the billing detail provided by the OCIO. [SIGNATURE PAGE FOLLOWS] Motion by Stromer, seconded by Hogan to approve the interlocal agreement as presented by Volcek. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Adams County Clerk of the District Court, Chrystine Setlik, presented the Board with 2016 findings calculated by Sequoia Consulting Group for reimbursable indirect child support enforcement expenses. Setlik has reviewed the finding and is requesting approval. Motion by Thomsen, seconded by Curtis to approve the 2016 findings by Sequoia Consulting Group. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None 722 'Page ADAMS COUNTY, NEBRASKA (Y.I'RK OF THE DISTRICT COURT -1V-D CHILD SUPPORT COLLECTIONS CURRENT METHODOLOGY COMPUTATION OF INDIRECT COST RATE FOR THE FISCAL YEAR ENDING JUNG: 30,2018 (1) I. Cuuifywide Central Service Allocations: Building Use Charge 3498 Equipment Use Charge 301 Employee Benefits 202 Miseeliatcous General 336 Insurance 422 Communications 501 Data Processing 4,027 Building and Grounds 2,701 County Clerk 1,983 County Treasurer 829 Register of Deeds 2,281 Clerk District Court Operating Expense 102 Total indirect Costs (Current Methodology) 11. Roll Forward Adjustment (2) 111. Indirect Costs Plus Roll Forward IV. FY 2016 Direct (V -D Salaries and Wag. (1'r'+ Claims) V. FY 2018 Fixed hrrtiract Coat Rate (AM) 314,183 (32.0051 512,178 (A) 322,897 (13) 53.19% (1) Based on Actual FY 2016 costs. (2) FY 2016 indirect Cost Rah; 74,82% FY 2016 Actual IV -I) Salaries and Wages 521$97 Total FY 2016 Fixed Recovery 517,132 Reverse Roll -Forward in Pined Rate ((a4) Adjusted FY 2016 Fixed Recovery 616,188 Actual FY 2016 Indirect Costs 814187 Over Rcaovery 52,005 NOTE: Sequoia Consulting Group has received clarification Bots the Nebraska Child Support Enforcement Otftce on the proper way of computing tit FY 2018 indirect cost rate shown above. ADAMS COUNTY, NEBRASKA NEBRASKA HEALTH & HUMAN SERVICE SYSTEMS COMPUTATION OF INDIRECT COSTS FOR THE FISCAL YEAR ENDING JUNE 30, 2018 (1) 1. Indirect Costs: Countywide Central Service Allocations: FY 2016 FY2018 Fixed Amount 573,260 883,100 Add (Deduct) Carry Forward ($2,586).59,040 Total Fixed Amount 570,674 592,940 Actual Amount 583,100 592,940 Add (Deduct) Cnny Forward (52,586) SO Total Actual Amount 580,514 592,940 Carty Forward 59,840 50 'total ForReimhureement 592,940 IL N1IHSS Use Only: FFP Rate Amount Reimbursed To Courcy S Typed Name Signature Title Date (1) Rate is based on actual FY 2016 costs and is, therefore, "tinal' for that year. Rate is also to be used on a "fixed" basis for Fiscal Year 2018. Under the fixed rate procedure, indirect costs will be adjusted annually through the "carry -forward" procedure, as prescribed by OMB Circular A-87. Sequoia Consulting r4, Sa moia Group Consulting . Twp Setlik presented a contract renewal for Sequoia group to continue providing assistance to Adams County for reimbursable indirect child support enforcement expenses. Setlik has reviewed the contract and is requesting approval. August 21, 2017 Eldon Onhmann Adorns County Board Chairperson P.O. Box 2067 Hastings, NE 68902-2067 Dear Eldon Orrbmann: ,41 Adams County provides support to a number of federally funded programs including Child Support program administration. Your meaty is currently being reimbursed for the direct costs, salaries, benefits, office supplies, equipment maintenance, postage, etc. The county is also eligible W be reimburscei for the indirect costs of supporting these programs if the county prepares a Contral Services Cost Allocation Plan to appropriately identify these costs. This plan when. prepared in accordance with 2 CFR Pan 200 Subpart E and Appendix V, Section E (formerly OMB A-87) the Cost Principles for State, Local and Indian Tribal Governments and ASMH C -I0 used as guidance for determination of cost allocation and basis selection will enable the county to recover indirect costs initially funded by the County's General Fund in support of these federal programs. Examples of recoverable costs include: insannec, utilities, building maintenance, financial support services provided by the Clerk and Treasurer, departmental administration and other costs that vary from county to county. Per agreement with the State of Nebraska, the Federal share of these properly identified costs will be reimbursed on a quarterly basis. Sequoia Consulting Group proposes to provide Adams County with cost allocation services that include the development and review for cost allocation methodologies, costing tenplates and/or models (using Microsoft Excel or costing software), manuals supporting the analysis, and recommend the best practices, etc. The Cost Allocation Services may include but is not limited to the following: Prepare Central Service Cost Allocation (CSCA) plans. Compute departmental indirect cost allocation rate for County Attorney. Compute departmental indirect cost allocation rate for Clerk of the District Court. Other cost allocution services as determined for various Adams County activities. 4-1 Sequoia Consulting Group 919 Road B P.O. Box 576 Henderson, Nebraska 68371 Telephone•. (402) 469-0078 wesleyehkrtr(e)aequolacg cons 723 'Page Page 2: August 21, 2017, Adams County Proposal to Provide Central Services Cost Allocation Plans Them are three key elements necessary for preparation of an approved Cost Allocation Methodology: The costs identified must be allowable; The process used to allocate costs must he compliant with 2 CFR Part 200 Subpart ti and Appendix V, Section E (formerly OMB A-87) the Cost Principles for State, Local and Indian Tribal Governments and ASMI3 C-10 (the Implementation Guide for Part 200); and The system used to calculate the costs must follow a step-down process that accurately computes the cost amounts by benefactor (department, fund, agency, etc.) and provides documentation suitable for review and subsequent audit purposes. Simply completing these minimum requirements will only guarantee that the core requirements of preparing a cost allocation methodology are met. Sequoia Consulting Group benefits from many years of its consulting stairs experience in preparing Cost Allocation plans. We are confident that our experience in cost plan preparation will ensure the most accurate and defendable cost allocation methodology for Adams County. Sequoia Consulting Group assures Adams County that methodologies, templates and/or costing models, and recommended hest practices, etc. wit/ be developed in compliance with: Generally accepted accounting principles (GAAP), Generally accepted costing principles including 2 CFR Part 200 (OMB Circular A-87), Nebraska Revised Statutes and other Federal and State guidelines, related to cost allocation methodologies. In the sections below, Sequoia Consulting Group will demonstrate why the County can trust us to complete the Central Services Cost Allocation Plan for the next three years, through our company and project team experience. Our company staff has assisted numerous state, county and local governments protect millions of dollars in federal revenue. Our staff has been involved in projects across the country, and our reputation is impeccable. The work for this contract will he performed by Wesley J. Ehlers, who has prepared cost plans for over 170 counties, agencies and cities in 7 states. l le will be able to draw from resources within Sequoia Consulting Group of more than 250 cumulative years in federal, state and county consulting experience. 1 Sequoia Consulting Group 919 Road B L P.O. Box 576 Henderson, Nebraska 68371 Telephone: (402) 469-0078 wesleyehlers@sequoiacg.com Page 4: August 21, 2017, Adams County Proposal to Provide Central Services Cost Allocation Plans Wesley Ehlers, Manager — Mr. Ehlers has worked with Sequoia Consulting Group since 20C Mr. Ehlers specializes in the preparation of county central service cost allocation plans. Ile k prepared cost plans for over 170 counties in 7 states. He is responsible for the preparation of c. allocation plans, indirect cost proposals, and management consulting projects for state and lot government clients in Nebraska. Ile also possesses substantial experience in the auditing a negotiation of cost allocation plans and indirect cost rates, obtained during his employment with 1 State of Nebraska's Child Support Enforcement Unit, Department of Health and Human Services. Robert Vernon, Senior Consultant - Mr. Vernon brings over thirty years experience to Sequoia Consulting Group in the specific arca of cost allocation services. Having worked for the U.S. Department of Health and Human Services' (DHHS) Division of Cost Allocation Mr. Vernon's credentials provide a unique expertise in meeting the cost allocation services of our client base. During his tenure with DiIIIS he was responsible for the review and negotiation of cost allocatio plans, indirect cost rates, and patient care rates with State, local and Indian tribal governments, colleges and universities, hospitals, and non-profit organizations. Dennis Malinowski, Senior Consultant — Mr. Malinowski prepares cost allocation plans and directs various management consulting projects for local units of government. He currently prepares annual cost allocation plans for 31 Wisconsin Counties, While employed with DMG- Maximus he was Senior Consultant and State Manager in the Cost Services Division, and a Director in the Revenue Services Division. Mr. Malinowski managed a wide variety of organizational, operational, and financial consulting engagements. Iie designed the system used calculate thc Medicaid Administrative Claiming. Michael Lenox, Senior Consultant — Mr. Lenox joined the firm in 2007 and has worked on cosh allocation projects for the states of Indiana and Louisiana. Mr. Lenox has been instrumental in the development and use of SequoiaCAP with thc largest health and human services agency in Indian FSSA. He uses SequoiaCAP to implement the quarterly allocation of the FSSA Public Assistance Cost Allocation Plan (PACAP) that products, by Division and Units, the quarterly Departmental indirect costs and Division indirect costs for each federal program. The allocation model that distributes costs from Indiana's Family & Social Services Administration (FSSA) administrative mist pools contains 32 Central Service departments and 21 Administrative departments. Over 40 different allocation methods are used in the model to allocate costs to more than 60 benefitting programs. Mr. Lenox has also completed Indirect Plans for the Indiana State Courts, as well as Cost Plans and Cost Rates for Indiana's Department of Correction and Louisiana's Office of Juvenile Justice. Sequoia Consulting Group 4 919 Road B P.O. Box 576 —. Henderson, Nebraska 68371 Telephone: (402) 469-0078 wesleyehlers(a)sequoiacg.com Page 3: August 21, 2017, Adams County Proposal to Provide Central Services Cost Allocation Plans The depth and breadth of our organization can he shown in the following synopses of our key sh David F. Lynn, President — Mr. Lynn, President of Sequoia Consulting Group, provides extensive knowledge in the areas of cost allocation plans, health and human services program an fiscal management, direct and indirect cost plans, data processing, billing rate studies, geographi information system studies, personnel studies and user fee studies. IIis experience includes ovet 15 years of State Government experience and, more recently, 21 years of state and local government consulting work. Project work involving eight states and over forty-five agencies is directed by Mr. Lynn and he provides continued expertise to our clients as he maintains the prof of our client base through the continued support of national organizations such as Human Servic Financial Officers (HSFO) and the national Association for Welfare and Research and Statistics (NAWRS). Anita White, Director — Anita has forty years of experience working as a government manager and as a consultant to governments at the state and local level. in April, 2013, she joined Sequoi Consulting Group as a Director in the Cost Services Division. From August, 2009, until she jointed Sequoia Consulting (imp, she was president of Anita White Consulting, but also served a subcontractor to Nimbus Consulting Group in Califomia, to TATC in the Washington DC area. and to Ken Murray Associates in Chicago. She was a vice president in MAXIMUS Consulting, Inc. where she was responsible for consulting work in 16 states and supervised three regional offices. Ms. White was Budget Director for the City and County of Denver, Colorado and also held a variety of other positions with the City and County of Denver. Anita's experience include more than 26 years of cost allocation experience. She annually prepares statewide, public assistance and local government cost allotxition plans and cost of service projects. John Bower, Practice Manager— Mr, Bower has worked with and for Indiana state governmen for more than twenty (23) years. His experience includes service as a Field Examiner with the State Board of Accounts, Controller of the State Budget Agency, and as Financial Analyst with tl Auditor of State's office. Ile has prepared and negotiated Indiana's Statewide Cost Allocation Ph (SWCAP), Family & Social Services Administrations' (NSA) Agency Cost Allocation Plan and indirect Cost Rates, and the Indiana Office of Technology Rate Reconciliations. Mr. Bower has also performed cost allocation / financial management services for the Indiana Supreme Court, Indiana State Department of Health, Indiana Office of the Attorney General, Auditor of State, Indiana Department of Workforce Development, Indiana Department of Homeland Security, Office of the Lieutenant Governor and Department of Administration. E. Sequoia Consulting Group E. 919Road B P.O. Box 576 Henderson, Nebraska 68371 Telephone: 002) 469-0078 w eskvehlers(aseo uoiacv_com Page 5: August 21, 2017, Adams County Proposal to Provide Central Services Cost Allocation Plans Our plan to complete the engagement of preparing and submitting the central services cost allocation plan and indirect cost allocation rates for Adams County consists of six (6) steps: Step 1—Data Collection and Analysis: As soon as possible, we will initiate data collection by setting up interviews with staff to determine the optimal organization and structure of each cost plan. We will discuss with appropriate personnel to determine if any changes have been made to County structure (additions, deletions or service combinations) and whether statistics to allocate that arca arc still appropriate and obtainable by the County without undue burden. We will review the County's Organizational Chart and financial statements to determine that each support the capture of allowable costs to central service activities included in the plan. fl Specific data requested will include: • The last prepared Central Services Indirect Cost Allocation Plan. • The last prepared indirect Cost Allocation Rates. • A report showing financial information for all grants; open and closed. • A current organization chart of the County. • Expenditures for the County showing full account -structure coding. • Necessary statistics used for allocation of Central Service Departments and Functions. • Additional requests will be made after interviews. Once interviews have been completed and the data request has been finalized, Sequoia Consulting Group will meet with County Staff to discuss changes, the data requests, and any other pertinent information that is necessary for the completion of the Central Services indirect Cost Allocation Plan. Sten 11— Plan Preparation: We will use our proprietary cost allocation system and the work product from Step Ito develop a Central Services Indirect Com Allocation Plan. Soquoia will evaluate and analyze the Plan and compare the results to prior submissions. We wilt review any material changes with County Staff so everyone has an understanding of the impact made by any change. If alternative allocation methods are proposed that fall within federal and state guidelines, we will run the allocation with these new method(s), analyze the differences, and assist with the decision to use the method that is to the County's best interest. Sequoia Consulting Group 919 Road B Y.O. Box 576 Henderson, Nebraska 68371 Telephone: (402) 469-0078 wesleyeblers®sequoiaeg.com 724IPage Page 6: August 21, 2017, Adams County Proposal to Provide Central Services Cost Allocation Plans Sten 111— Cost Rate Preparation: Develop an Indirect Cost Allocation Rate calculation fc the County Attorney, Clerk or the District Court and any Other County Departments as required for submission. Sten W— Plan and Rates Submission: Once the Central Services Cost Allocation Plan ar Indirect Cost Rates have been received and accepted by the County, we will submit the Plan and Rates for review to the Nebraska Department of Health and Human Services Child Support Enforcement Division. Sten V— Plan and Rates NeRotlation: Pursuant to federal regulations, the cognizant agency has up to six months from the time of submission to respond. When they do respond, we will conduct negotiations on the County's behalf to obtain a final approved plan and the appropriate rate agreements. Sten VI — Continuing Support: The Central Services Indirect Cost Allocation Plan is compiled using a two year cycle. After the Plans and Rates have been approved, we will b available to provide continuing advice and assistance in its application. We will monitor the progress of claims through the State to ensure the County receives recoveries due it. 14 will store the work papers in accordance with the County's record retention policy. In the event of an audit, we will provide whatever assistance is required to support our work Sequoia Consulting Group has included references in Appendix A to substantiate the quality of work that Adams County can expect to receive. Enclosed are two (2) signed proposed agreements for your review. The contract term would cove three years, FY 2017, FY 2018 and FY 2019 which will result in cost reimbursement in FY 2019„ FY 2020 and FY 2021. Our fee schedule for Nebraska counties will be capped bused on population. The fee Adams County will pay is capped at Five Thousand One Hundred and Forty (85,140) per year for services rendered under this agreement, The agreement provides for a lower contingency fee in that the county will keep 60 percent of every federal dollar recovered. For every $10,000 recovered, 86,000 remains with the county. If' only 85,000 were recovered our full fee would be 82,000. To improve the cash flow we will bill 40% of our fee upon delivery of the indirect cost allocation plan to the Adams County. Our contract provides that the remainder of our fee is not due until you have recovered the funds from the State of Nebraska. Sequoia Consulting Group 919 Road B P.O. Box 576 Henderson, Nebraska 68371 Telephone: (402) 469-0078 wesleyehlers@sequoiacg.com Page 7: August 21, 2017, Adams County Proposal to Provide Central Services Cost Allocation Plans To have Sequoia Consulting Group prepare the Adams County Central Services Cost Alio: Plans for FY 2017, FY 2018 and FY 2019 return one signed completed agreement to the w below. Should you have questions in this regard, please call me at (402) 469-0078. Respectfully, Wesley J. Ehlers, Manager Sequoia Consulting Group Enclosure Motion by Thomsen, seconded by Curtis to approve the contract renewal with Sequoia Consulting as presented by Setlik. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Dawn Miller presented the Board with an interlocal agreement between Adams County and Hall County for professional engineering services. Bergin has reviewed the agreement and Miller is requesting approval. 725 ' Page INTERLOCAL COOPERATION AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES BY AND BETWEEN THE COUNTY OF HALL, NEBRASKA AND THE COUNTY OF ADAMS, NEBRASKA THIS AGREEMENT is made and entered into by and between the County of Hall, Nebnjska, a body politic and corporate and a political subdivision of the State of Nebraska, hereinafter referred to as "Hall County," and the County of Adams, Nebraska, a body politic and corporate and a political subdivision of the State of Nebraska, hereinafter referred to as "Adams County", WITNESSTH: WHEREAS, tho Interlocal Cooperation Act, NEB, Env. STAT. § 13-801, et seq., provides that units of local government of the State of Nebraska and Nebraska state agencies may enter into agreement for the joint and cooperative exercise of powers, privileges, or authority capable of being exercised by either agency; and WHEREAS, NMB. Rity, STAT. § 13-801, et seq., provides that any one or more public agencies may contract with any one or more public agencies to perform any governmental =vice, activity, or other undertaking which each public agency entering into the contract is authorized by law to perform; and WHEREAS, Adams County docs not have a Professional Engineer on staff to perform engineering work, and WHEREAS, Hall County has a Professional Engineer on staff who is appointed as the Hall County Engineer in accordance with NEn. Rnv. STAT. § 23-1901.02, et seq.; and WHEREAS, the Hall County Engineer is registered as a Professional Engineer in the State of Nebraska and has met all requirancnts of the Nebraska Board of Engineers and Architects to provide Professional Engineering services in the State of Nebraska; and WHEREAS, Hall County is willing to perform Professional Bngineering services in accordance with the teens hereinafter provided. NOW, THEREFORE, Hall County and Adams County mutually covenant and agree as follows: 1) Scope of Agreement. This agreement is for Professional Engineering services provided by Hall County's Engineer for Adams County. 2) Hall County's Obligations. a) Prepare a brief scopq of work for each project along with a cost estimate for approval by the Adams County Highway Superintendent. The costs and expenses would include, but not necessarily be limited to mileage, an agreed hourly consultation rate, an agreed hourly rate for travel time, postage, and costs for office processing of paper work. b) Submit hourly rates for each project to the Adams County Highway Superintendent prior to starting work on each project. c) Track costs involved in providing the Professional Engineering services and submit invoices with necessary supporting documents to Adams County for reimbursement l3illed costs shall be actual costs for equipment, materials, salary & benefits. 3) Adams County's Obligations. a) Review brief project scopes and authorize Hall County to proceed with individual projects. b) Review and approve invoices for payment c) Make payments hereunder to the Hall County Road Fund within 30 days. 4) Type of work. Professional Engineering work may include but is not limited to the following: a) Traffic Engineering. spot speed studies, intersection control such as stop or yield signs, accident reviews, etc. b) Culvert Hydrology & Hydraulics: estimating peak nmoff and sizing culverts, ete. c) Preparing Culvert Load Rating Summary Sheets (LRSS). 5) Professional Registration. The seal of a registered Professional Engineer licensed to practice in the State of Nebraska shall be placed on plans, documents, reports or specifications as required by the Nebraska Engineers and Architects Regulations Act, NMB. REV. STAT. § 81-340, et seq. 6) Governance. This agreement shall be co-govemed by ther%Hall County Surveyor and the Adams County Highway Superintendent 7) Indemnification. Each party hereto agrees to indemnify and hold harmless the outer party from and against all losses, liability, expenses, damages and claims, including attorney's fees, arising out of or resulting from the indemnifying party's acts or omissions in performing under this agreement, except to the extent caused by negligent or willful act or omission of the other party. Each party agrees to provide liability insurance to indemnify itself in the event that it becomes liable for the payment of a judgment based upon its acts or omissions, or the acts or omissions of its agents or etnployees in performing this agreement. 8) :Modification. This agreement may be modified by written agreement of the Parties. 9) No Separate Entity. There shall be no separate legal entity created through this interlocal cooperative agreement. 726IPage 10) Term and Duration. This agreement shall become effective on the date that the se party executes the agreement and shall continue in force and remain binding unlll • party terminates the agreement upon a 90 day written notice to the other party. 11) Provision of Assistance. Pursuant to the Interlocal Cooperation Act, NEB. Rtv. Sr 13-806, et seq., any party to this agreement, in the party's sole discretion, may approl funds and may sell, lease, give, or otherwise provide assistance, including persanne services, as may be within the party's legal power to furnish. NOW THEREFORE, in consideration of the covenants and obligations contained herein Hall County and Adams County duly execute this agreement. HALL COUNTY, NEBRASKA ADAMS COUNTY, NEBRASKA By By Pamela Lancaster, Chair Adams County Chairperson Hall County Board of Supervisors Adams County Board of Supervisors Date: Date: Attest: Attest: Marla fey Adams County Clerk Hall County Clerk Date: Date: Date: Approved as to form Approved as to form Hall County Attorney Adams County Attorney Date: Motion by Neumann, seconded by Larsen to approve the Chairman signing the interlocal agreement for engineering services with Hall County. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Miller presented for approval bids received for a joint bridge project between Adams County and Webster County. Miller reviewed all bids and is recommending approval on the low bid with JJK Construction for $537,066.23. 727 ' Page 3 S ifitt! fil; 11 if9'el if 1I iiiksissygic siffliffliiiill 0 ilimemigin 2 J ansa MA 111111111811 *111111111116 aihiluditd ijiiiiiiitiI-R 1 4114001a 88 MA �Q*� • • r r kJ; siliggs a 73 2 2120218411 ttOse4s!•u8ts!.. 1 2'=4:=1;rC PPR 1114 N • $riT4F: Iiiiiiiiiiiiiii Magil * 11sass]:11: P. ���F221-4 It* z;t x4 s patIlb to �i b � g as' s oSE#t�sm7 a • IIIIiI!iiII 1111!!111811111 1 8 NES VINEIRW a BOB'S 6111SIIIIIiiflb r ..0„....iV:w►iCc-1 11W'!'tf 151 I. 1 A 1411 / Mi illi i :din }� t ,'6t WHORE 4 8 1 1 iii:1 S Willa !tltflst1/8/1� iIIILIII! e i a llluiiIilf 211/1 e aims 'Ws r li raiiiiihr Ox ag15l1 I 14 4 2 2 IAS 1 1 Motion by Hogan, seconded by Stromer to approve the low bid with JJK Construction in the amount of $537,066.23. Roll CaII; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None 728 ' Page Miller, who also serves as one of the county budget preparers, provided the Board with a corrected levy lid computation form that was submitted to the Nebraska State Auditor. Miller stated no further action is required. Miller presented for possible approval, Resolution 2017-10-17.02, that would place stop signs at the intersection of Holstein Avenue and Powerline Road. HIGHWAY DEPARTMENT 415 N. Adams Central Ave. Juniata, NE 68955-2005 October 17, 2017 TO: Adams County Board of Supervisors RE: Regulatory Sign Study Office: 402-461-7172 Fax: 402-461-7171 Email: dmiller@adamscounty.org Upon receiving a number of local inquires regarding the removal of the "easy comers/curves" from the intersection, along with the current YIELD signs located at the intersection of South Holstein Avenue and West Powerline Road, 1 relayed my conversations to the Road/Bridge Committee. The Committee and myself also met with area residents at the intersection on September 29, 2017 to hear their concerns and review the signage. This intersection is further described as the common intersection corner to the SW corner of Section 14, SE corner of Section 15, NE corner of Section 22 and NW corner of Section 23, Township 5 North, Range 12 West (Logan). The intersection in question has existing YIELD signs at the east, south and west legs. The south bound traffic on South Holstein Ave does not have a traffic control sign for this lane of traffic. All intersecting roads are classified as Other Arterial Routes as they approach this intersection. All lanes of traffic have gravel surfacing at the intersection, then Holstein Ave changes to asphalt surfacing approximately 200 ft north of this intersection. The south bound traffic on Holstein Ave is the only lane of traffic that approaches the intersection on a near level surface, where the south and west legs approach the intersection with an incline and the east leg has a slight decline approach. Due to terrain the south and east legs of the intersection have a blind line of sight to each other as they approach this intersection. There are no reported accidents in the past 10 years at this intersection. The traffic counts show the traffic on Holstein Ave north of the intersection and the west leg of Powerline Rd to be the higher counts for daily use. It should also be noted that the agriculture haul route through this intersection runs from the west then turns north onto Holstein Ave and in the reverse direction. Please refer to the attached aerial view of this intersection and note the recorded traffic counts per intersecting leg. The 2009 Manual of Uniform Traffic Control Devices (MUTCD) was reviewed and changing the existing YIELD signs to STOP signs falls within the parameters of reasons per said Manual for regulatory signing. Based on the above information, it is recommended that the existing YIELD signs be changed to STOP signs at this described intersection and the supporting Resolution be adopted by the Board of Supervisors. Dawn R. Miller, Highway Superintendent 729 1Page RESOLUTION NO. Regulatory Traffic Control Sign Placements WHEREAS, in accordance with the standards set forth in the Manual on Uniform Traffic Control Devices (MUTCD), as from time to time amended, and WHEREAS, it is in the best interest of Adams County, Nebraska, to establish and maintain proper and consistent signing in conformity with said manual, and WHEREAS, the County Road / Bridge Committee requested the County Highway Superintendent to review the traffic control devices presently in use at the named intersections, and WHEREAS, the County Highway Superintendent did review the accident information, performed traffic counts and viewed each named intersection for visibility, clarity and obstructions, and WHEREAS, the County Highway Superintendent recommends that the YIELD signs be replaced with STOP signs at the intersection described below: South Holstein Avenue & West Powerllne Road, Replace the existing YIELD signs at the east, south and west legs of said intersection and place "STOP" signs in their place; or further located at the SW corner of Sec 14, NW corner of Sec 23 and NE corner of Seo 22, T5N-R12W, Logan Township THEREFORE, BE IT RESOLVED, that in accordance with the Manual on Uniform Traffic Control Devices and per the County Highway Superintendent's review, study and recommendations as described and listed herein, that the before stated Regulatory traffic control signs be erected and enforced is now hereby directed and adopted within this Resolution by the Adams County Board of Supervisors. Dated this day of _, 2017. Motion for Adoption of this Resolution by , 2nd by Ayes , Nays ATTEST: Chairman, County Board of Supervisors Ramona Thomas, County Clerk (seal) Motion by Hogan, seconded by Neumann to approve Resolution 2017-10-17.02 as presented by Miller. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None County Clerk, Ramona Thomas, presented the board with a request to declare old office furnishings from the clerks office as surplus and allow the items to be sold at public auction. Motion by Curtis, seconded by Thomsen to approve declaring items from the clerk's office as surplus and send to public auction. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Thomas presented a request from Mary Lanning Hospital seeking approval of Colleen Adam to the Adams County Hospital Authority No. 1 Board. Motion by Neumann, seconded by Stromer to approve the appointment of Colleen Adam to the Hospital Authority No. 1 Board. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Thomas presented a renewal request from Mid American Benefits for the county and employee sponsored HRA/125 plan. Thomas also requested it be specified if the county wishes to continue providing the $500.00 roll over amount or a grace period with the plan. Motion by Neumann, seconded by Thomsen to approve renewing the 125 plan with Mid American Benefits and to offier a $500.00 roll over from the previous year. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None 730 'Page 11111111(9.0 MINNARl6arcaN BONtl IT8, INC. adlro&geffemaar/ SECTION 125 CAFETERIA PLAN 2017 RENEWAI. Date: October 12, 2017 To: Adams County From: Chris Hudson and Bernice Stewart Cafeteria Plan Administrators Dear Pam, EMPLOYER SECTION 125 Group Name: Adams County___ ... Plan Year. 2018 Renewal Date: January 1, 2018 Current FSA Rate: $2.50 PEPM Renewal FSA Rate: $2.50 PEPM 1. Is Adams County renewing the Cafeteria Plan with Mid -American Benefits, Inc.? .YES 0 NO Enclosed please find a renewal package with following documents: 1. Service Agreement for coming Plan Year will follow after signed renewal paperwork Is received 2. Employee Enrollment Form 3. Authorization for direct deposit — new forms are required 4. Participant Handbook 5. Nondiscrimination Documentation 6. Payroll and FSA Plan Option Information Form We recommend providing the Hand Bode to each eligible employee along with an Enrollment Form & Direct Deposit Form. A new Enrollment Form is required to be submitted for plan year 2018 even If an employee wants the same benefits as In current plan year. 0 you have any questions about renewal, please feel free to contact our office at (402) 571-6224 extension 211 (Chris) or extension 209 (Bernice). Signature: i Daze: r PAYROLL INFORMATION: PAYROLL SCHEDULE PLEASE MARK Y MONTHLY DAY OF THE MONTH 7,aat working day of month SEMIMONTHLY DAYS OF THE MONTH & BI -WEEKLY FIRST PAYROLL DAY OF THIS PLAN YEAR WEEKLY DAY OF THE WEEK OTHER PLAN OPTIONS: x We wish to continue the Maximum Medical FSA contribution of the $2600.00 limit (If Lower Limit Desired Please State Here) We wish to offer the $500.00 Carryover Option or We wish to offer the 211 Month Grace Period Option or We wish to opt out of the $500.00 Carryover and the 2 I'A Month Grace Period Option Signature Date Page731 'g e Thomas presented the Board with a recommitment and dividend agreement with the Nebraska Intergovernmental Risk Management Association. Thomas stated the county received a dividend check for $31,641.00 and an additional $18,995.00 will be paid if the Board signs the recommitment agreement. (Resolution 2017-10-17.01) Motion by Curtis, seconded by Larsen to approve the recommitment agreement with NIRMA. Roll CaII; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None SHrciml County Got'enimer.t Nebraska Intergovernmental Risk Management Associatiai CenterStone + 100 N. 12th, Suite 200 + P.O. Box 85210 + Lincoln, NE 68501-521 www nirma.info + 402.742.9220 + 800.642.6671 + Fax 402.742.92= October 11, 2017 Eldon Orthmann, Chair Adams County Board 419 Briggs Avenue Hastings, NE 68901 RE: NIRMA Dividend and Membership Recommitment Craig L. Nelson, Executive Direct+ Dear Eldon: We were very pleased to announce at last week's NIRMA Membership Conference in Kearney that the NIRMA Board of Directors had declared the largest membership dividend in its history, this time in the amount of $2 million. This marks the 22nd consecutive year that one or more dividends will be returned to our members. Such dividends continue to be made possible by the strong balance sheets of NIRMA and NIRMA II. We all know that financial strength and stability is critical in these challenging economic times. Of this $2 million dividend, $1,250,000 was already distributed at last week's conference as a regular dividend to those member counties who have participated in our program for at least five (5) policy years in accord with the dividend policy NTRMA has adopted. However, there remains $750,000 yet to be distributed and that sum is designated as a recommitment dividend and will be distributed to those eligible member counties that extend their membership in NIRMA. It is important for you to know that the recommitment portion of the dividend offered is based on a premise that the eligible member county, on or before December 29, 2017, recommit for another three-year membership in. NIRMA/II in order to receive this dividend. This is consistent with the procedure extended by the NIR.1vIA Board in 1996, 1999, 2002, 2005, 2008, 2011 and again in 2014 when .ell eligible members recommitted. Therefore, we ask that your county and the other member counties eligible to receive the recommitment portion of this dividend timely review and act upon this request. It is important to point out that this is a mutual commitment. In exchange for the county's recommitment, NIRMA is also committing itself to continuing to provide its coverages and services to Adams County for this same time period. NIRIVIA's focus is county government and we are in this business for the long term as demonstrated by the 30th anniversary which we will celebrate in 2018 and the extended partnership with and ownership by our member counties since 1988. By your action to extend the county's membership with NIRMA, Adams County will receive a recomtnitrnent dividend of $18,995 which will supplement the regular dividend of $31,641 previously distributed for a combined total of $50,636. The recommitment dividend check will be issued and sent out by mail once the recommitment resolution is received in our office. As you might imagine, not all counties will receive an equal amount because the dividend is computed on a pro -rata basis using the individual equity balance of each county in comparison to the total equity held by all of the members of the pool. Counties have each participated in :FIRMA for varying lengths of time and have different loss histories so those equity and dividend amounts will understandably vary from county to county. Doris Karloti Saunders County Jim Graves Merrick County Beth Fiegenschuh Cheyenne County BOARD OF DIRECTORS Brian Hanson jean Andrews Sarpy County Dodge County Willis Luedke Saline County Mark Mastertan. Scotts Bluff County Dennis Byars Gage County Ron Schmidt Madison County Lany Cerny Fillmotc County R Buddy Small Brown County Page732 'g e FLDON ORTHMANN OCTOBER 11,2017 PAGE; TWO This dividend, when added to the previous dividends issued by NIRMA, will bring to $591,446 the cumulative dividends received by Adams County since the NIRMA program began, and will increase to $20 million the total dividends issued by NIRMA since 1994. We are able to do this because of NIRMA'e aucceas, the outstanding loyalty and hard work of our member counties, and the exceptional financial condition of both pools. Aa of June 30, 2017, NIRMA and NIRMA II had combined total assets of almost $56 million, liabilities of about $22.5 million, leaving more than $33.5 million being designated as the Member Fund Balance and representing the equity ownership of our members. Any decision to recommit and accept that portion of this dividend is a determination to be made solely by each respective member county !ward. We fully respect that process. Any such dividend actutlly accepted and paid will he deducted from that county's individual member equity balance. Please note, the member equity account of any county choosing not to recommit will be unaffected by this dividend and any amounts in that account will remain unchanged and available for that county if eligible when future dividends or distributions are trade. In summary, NIRMA continues to provide the broadest coverages and services available designed to meet the ever- changing needs of our members, all at a stable coat to our members, which is especially important with the ever- present financial challenges being faced by counties and other local governments. 1 believe there are a number of compelling reasons for Adams County to extend its membership in NIRMA and hope your County Board feels the name way. If so, at your earliest convenience, and certainly before the end of December, please place on your board agenda the item of NIRMA recommitment. A recommitment resolution is enclosed for those purposes. If the resolution is adopted by your County Board, please have a copy sent immediately to the NIRMA office. Once again, this must be completed no later than December 29, 2017, in order to receive the recommitment portion of this dividend. On behalf of the NIRMA Board of Directors and myself, I du hope Adams County will extend is participation in your very successful memberowned program. Should you have any questions, please feel free to call. Sincerely, Oye Craig L Nelson Executive Director CI.N:and Enclosure co County Board (w/enclosure) County Clerk (w/enclosure) Contact Person (w/enclosure) AIDOWLV 1 1Vat FOR AMENDMENT AND ADDENDUM TO NIRMAJNIRMA II IN'T'ERGOVERNMENTAL/INTERLOCAL AGREEMENTS WHEREAS, Arta sn County has previously entered into Intergovemmental/Intedocal Agreements with various other Nebraska Counties and other public agencies to form and participate in the Nebraska Intergovernmental Risk Management Association (NTRMA) and the Nebraska Intergovernmental Risk Management Association II (NIRMA II) as authorized by the Intergovernmental Risk Management Act (Neb.Rev.Stat §44-4301 et seq.) and the Nebraska Interlocal Cooperation Act (Neb.Rev.Stat.§13.801 et seq.); and WHEREAS, Counties and other Public Agencies as de fined in Neb.Rev.Stat. §44-4303 are allowed to participate in said cooperative undertakings; and WHEREAS, the Legislature has found that proper risk management requires the spreading of tisk so as to minimize fluctuation in insurance needs and that benefits can be derived through the pooling of insurance purchasing by local government, and WHEREAS, NIRMA and NIRMA U have provided coverages to the County in a cost effective way wbkh meet and exceed that provided by standard insurance carriers; and WHEREAS, NIRMA and NIRMA II provide tisk management services such as loss ptevention, safety audits, claims and litigation management, and coverages tailored to address loss exposures counties and other related public entities face not economically available from other sources; and WHEREAS, these coverages and risk management services arc essential for the continued effective and efficient use of county taxpayer dollars; and WHEREAS, the current Intergovernmental/Interlrwal Agreements will expire on June 30, 2018, and NOW, THEREFORE, BE IT RESOLVED that the .4 d torr j County Board hereby: 1. Extends its commitment to participate in NIRMA and NIRMA II for the period July 1, 2018 through June 30, 2021; and 2. Declares that this Resolution shall serve as an amendment and addendum to the previous Intergovernmental/Interlocal Agreements entered into by the County Board, said Intergovernmental/Interlocal Agreements readopted by and incorporated herein by this reference as amended. After motion duly made by member and seconded by member , the following members voted by roll call vote in favor of passage and adoption of said Resolution: The following members voted against the same: 'lie following members were absent or not voting; PASSED AND APPROVED this day of 2017. Attest County Board County Clerk By: Chairperson/Presiding Officer Thomas submitted for approval a rental request made by the Board of Educational Lands and Funds for the ACOB assembly room on November 9, 2017. 733 1 Page Motion by Thomsen, seconded by Stromer to approve the ACOB rental request presented by Thomas. Roll CaII; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Motion by Thomsen, seconded by Stromer to approve the officer report submitted by the Adams County Clerk of the District Court. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Motion by Thomsen, seconded by Stromer to approve the miscellaneous collections report submitted by the Adams County Treasurer. Roll CaII; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Motion by Neumann, seconded by Stromer to approve the claims and to direct the county clerk to pay them out of their respective accounts. Roll CaII; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None COUNTY GENERAL HERITAGE BANK AP HERITAGE BANK AP HERITAGE BANK AP HERITAGE BANK AP HERITAGE BANK AP HERITAGE BANK AP HERITAGE BANK AP HERITAGE BANK AP HERITAGE BANK AP HERITAGE BANK AP HERITAGE BANK AP HERITAGE BANK AP HERITAGE BANK AP HERITAGE BANK AP ACH, ACH, ACH, ACH, ACH, ACH, ACH, ACH, ACH, ACH, ACH, ACH, ACH, ACH, SUPPLIES - OFFICE TRAVEL EXPENSES SUPPLIES - OFFICE MISCELLANEOUS TRAVEL EXPENSES COURT RELATED COSTS. DATA PROCESSING COSTS SUPPLIES - OFFICE SUPPLIES - OFFICE TRAVEL EXPENSES SUPPLIES - SHOP OFFICE EQUIPMENT MISCELLANEOUS CARS/TRKS/TRLRS HERITAGE BANK AP ACH,MILEAGE ALLOWANCE HASTINGS TRIBUNE, PRINTING/PUBLISHING BUSINESS WORLD PRODUCTS,SUPPLIES - OFFICE CULLIGAN OF HASTINGS, MISCELLANEOUS ELECT SYSTEMS & SOFTWARE LLC,POSTAL SERVICES ELECT SYSTEMS & SOFTWARE LLC,FORMS PRINTING HOMETOWN LEASING,COPY MACH RENT MICROFILM IMAGING SYSTEM,EQUIPMENT RENTAL - OFFICE RELYCO,MISCELLANEOUS VAUGHANS PRINTERS INC,SUPPLIES - OFFICE MIPS,DATA PROCESSING EQUIPMENT HOMETOWN LEASING,COPY MACH RENT MICROFILM IMAGING SYSTEM,EQUIPMENT RENTAL - OFFICE MIPS,MISCELLANEOUS LABOR MIPS,EQUIPMENT RENTAL - OFFICE JACKIE RUSSELL,TRAVEL EXPENSES ADAMS COUNTY HWY DEPARTMENT,TRAVEL EXPENSES MICROFILM IMAGING SYSTEM,OFFICE EQUIPMENT HASTINGS TRIBUNE, PRINTING/PUBLISHING RON KUCERA,CELL PHONES DILLON MOLT,CELL PHONES JANE MORRIS,CELL PHONES LYNN FOLCIK,MENTAL HEALTH BOARD COSTS BEV PATITZ,MENTAL HEALTH BOARD COSTS RUANN ROOT,MENTAL HEALTH BOARD COSTS AMY SKALKA,MENTAL HEALTH BOARD COSTS MICHELLE R. SMITH,MENTAL HEALTH BOARD COSTS DEREK TERWEY,MENTAL HEALTH BOARD COSTS ADAMS COUNTY SHERIFF,MENTAL HEALTH BOARD COSTS BUFFALO COUNTY SHERIFF OFFICE ,DISTRICT COURT COSTS ADAMS COUNTY CLERK OF DIST CRT,DISTRICT COURT COSTS CULLIGAN OF HASTINGS,EQUIPMENT RENTAL - OFFICE FAKES OFFICE SOLUTIONS,SUPPLIES - OFFICE HOMETOWN LEASING,EQUIPMENT RENTAL - OFFICE MICROFILM IMAGING SYSTEM,EQUIPMENT RENTAL - OFFICE RUSS'S MARKET,JUROR FEES CHALOUPKA HOLYOKE & SNYDER,DUES,SUBS.,REGIST. CULLIGAN OF HASTINGS, MISCELLANEOUS SHON LIESKE,MISCELLANEOUS DAWN THEER,MISCELLANEOUS DORIS SCHUESSLER,TRANSCRIPTS ANDERSON KLEIN SWAN & BREWSTER,ATTRNY FEES -COURT APPOINT LUCINDA GLEN,ATTRNY FEES -COURT APPOINT JESSICA J KLAASSEN,ATTRNY FEES -COURT APPOINT JESSICA J KLAASSEN,ATTRNY FEES -COURT APPOINT LANGVARDT VALLE & JAMES PC,ATTRNY FEES -COURT APPOINT LANGVARDT VALLE & JAMES PC,ATTRNY FEES -COURT APPOINT LANGVARDT VALLE & JAMES PC,ATTRNY FEES -COURT APPOINT LANGVARDT VALLE & JAMES PC,ATTRNY FEES -COURT APPOINT 27.08 154.39 21.95 298.02 43.48 4,233.37 109.00 29.99 6.88 43.36 33.88 89.99 6.75 1,186.39 647.47 442.04 48.26 9.65 20,412.00 5,071.04 33.98 35.00 696.32 482.76 175.00 229.00 32.00 856.00 190.00 120.23 90.27 25.00 36.65 25.00 25.00 25.00 209.00 342.00 275.50 323.00 142.50 161.50 367.92 18.50 2,122.00 25.65 149.99 388.85 210.00 59.18 575.00 42.00 38.33 19.85 37.50 1,286.62 614.00 2,809.15 1,539.00 1,263.50 2,042.50 1,862.00 446.50 Page734 'g e DUNMIRE FISHER & HASTINGS,ATTRNY FEES -COURT APPOINT SKALKA & BAACK LAW FIRM,ATTRNY FEES -COURT APPOINT SKALKA & BAACK LAW FIRM,ATTRNY FEES -COURT APPOINT SKALKA & BAACK LAW FIRM,ATTRNY FEES -COURT APPOINT DEREK TERWEY,ATTRNY FEES -COURT APPOINT THEOBALD LAW OFFICE,ATTRNY FEES -COURT APPOINT THEOBALD LAW OFFICE,ATTRNY FEES -COURT APPOINT BEYKE SIGNS,MISCELLANEOUS LABOR CITY OF HASTINGS,GARBAGE CULLIGAN OF HASTINGS,OTHER EQUIPMENT DON SVOBODA PLUMBING,BLDG REPAIR #1 DUTTON LAINSON CO,MISCELLANEOUS EAGLE BUILDING SERVICES LLC,JANITORIAL AGREEMENTS HASTINGS UTILITIES,UTILITIES INTERSTATE ALL BATTERY CENTER ,MISCELLANEOUS LAWSON PRODUCTS, MISCELLANEOUS RUTT'S HEATING & AIR CONDITION,MISCELLANEOUS LABOR RUTT'S HEATING & AIR CONDITION,MISCELLANEOUS TWILA BANKSON,MILEAGE ALLOWANCE LYNN DEVRIES,MILEAGE ALLOWANCE STEVE LANDON,MILEAGE ALLOWANCE JULIE OCHSNER,MILEAGE ALLOWANCE RON SEYMOUR,MILEAGE ALLOWANCE EAKES OFFICE SOLUTIONS,EQUIPMENT RENTAL - OFFICE EAKES OFFICE SOLUTIONS,SUPPLIES - OFFICE HOMETOWN LEASING,EQUIPMENT RENTAL - OFFICE UNIVERSITY OF NEBRASKA,OFFICE EQUIPMENT UNL ITS COMMUNICATIONS CENTER ,EQUIPMENT RENTAL - OFFICE ADAMS COUNTY HWY DEPARTMENT,TRAVEL EXPENSES ADAMS COUNTY HWY DEPARTMENT,EQUIPMENT - FUEL GRAHAM TIRE GRAND ISLAND,EQUIPMENT - FUEL JANITOR INC, JANITORIAL AGREEMENTS KUSTOM SIGNALS INC, CARS/TRKS/TRLRS LA QUINTA INNS & SUITES,MILEAGE ALLOWANCE MONTY MCCORD,UNIFORM ALLOWANCE NAPA AUTO PARTS,CARS/TRKS/TRLRS PLATTE VALLEY OF HASTINGS INC ,RADIO REPAIR RED THE UNIFORM TAILOR,UNIFORM ALLOWANCE RR DONNELLEY,SHERIFF-MOTOR VEHICLE INS SEALEY BODY SHOP INC,EQUIPMENT - FUEL TOM DINSDALE,EQUIPMENT - FUEL VAUGHANS PRINTERS INC, PRINTING/PUBLISHING WEST GROUP PAYMENT CENTER,DUES,SUBS.,REGIST ADAMS COUNTY ATTORNEY,COURT RELATED COSTS BUFFALO COUNTY SHERIFF OFFICE ,JUVENILE COURT COSTS BUFFALO COUNTY SHERIFF OFFICE ,COURT RELATED COSTS BUSINESS WORLD PRODUCTS,SUPPLIES - OFFICE CULLIGAN OF HASTINGS,SUPPLIES - OFFICE DODGE COUNTY SHERIFF OFFICE,JUVENILE COURT COSTS HALL COUNTY SHERIFF,JUVENILE COURT COSTS HASTINGS TRIBUNE, MISCELLANEOUS HASTINGS TRIBUNE,JUVENILE COURT COSTS JANITOR INC,JANITORIAL AGREEMENTS LANCASTER COUNTY SHERIFF,JUVENILE COURT COSTS MATTHEW BENDER & COMPANY INC, LIBRARY BOOKS MICROFILM IMAGING SYSTEM,EQUIPMENT RENTAL - OFFICE MRO,COURT RELATED COSTS NEBRASKA.GOV,COURT RELATED COSTS NUCKOLLS COUNTY SHERIFF,COURT RELATED COSTS WILLIAM OUREN,AUTOPSY COSTS SECRETARY OF STATE,COURT RELATED COSTS SOFTWARE UNLIMITED,DATA PROCESSING COSTS TRANSUNION RISK & ALTERNATIVE ,COURT RELATED COSTS VAUGHANS PRINTERS INC, SUPPLIES - OFFICE YORK COUNTY COURT,COURT RELATED COSTS YORK COUNTY SHERIFF,JUVENILE COURT COSTS EPSY SERVICES INC,OTHER TELEPHONE SERVICE TELEPHONE SYSTEMS OF NEBR INC ,TELEPHONE SERVICES VERIZON WIRELESS, TECHNICAL SUPPLIES VERIZON WIRELESS,CELL PHONES ADAMS COUNTY JAIL/SHERIFF, COMMISSARY ADAMS COUNTY JAIL/SHERIFF,BOARD OF PRISONERS - FOOD ADAMS COUNTY JAIL/SHERIFF,BOARD OF PRISONERS - FOOD ADAMS COUNTY SHERIFF REVOLVING,MED-HOSP PRISONERS ADAMS COUNTY SHERIFF REVOLVING,JAIL SUPPLIES ALLENS OF HASTINGS INC, JANITORIAL SUPPLIES 190.00 2,431.32 3,079.00 76.00 4,051.00 1,296.85 1,059.35 150.00 8.00 252.00 141.10 54.10 5,500.00 11,339.20 89.10 98.57 219.19 3,141.62 21.40 5.35 215.07 36.38 141.78 891.83 14.85 984.00 124.95 21.12 794.73 1,914.61 474.20 578.32 2,429.00 263.85 380.64 383.26 216.50 605.81 64.22 500.00 123.20 46.85 845.00 14.00 76.70 37.00 203.42 60.30 19.13 89.11 210.35 122.44 527.35 12.00 1,166.73 240.00 33.32 10.00 6.00 75.00 40.00 429.58 33.50 425.64 1.50 21.03 212.79 163.09 129.96 903.13 304.80 998.57 853.12 713.11 143.48 91.83 Page735 'g e BERTS REXALL DRUGS INC,MED-HOSP PRISONERS BIG G COMMERCIAL HARDWARE INC ,JAIL SUPPLIES CEI SECURITY & SOUND INC,COURTHOUSE REMODELING CENTRAL DENTAL GROUP,MED-HOSP PRISONERS CULLIGAN OF HASTINGS,MISCELLANEOUS KEEFE SUPPLY COMPANY,COMMISSARY KEITHS PHARMACIES, MED-HOSP PRISONERS RAQUEL MAAR,PART TIME - CORRECTIONAL PHELPS COUNTY SHERIFF,BOARD OF PRISONERS - FOOD VILLAGE PHARMACY, MED-HOSP PRISONERS WEBSTER COUNTY SHERIFF,BOARD OF PRISONERS - FOOD WILLIAMS EXTERMINATING CO, MISCELLANEOUS WINDSTREAM,COMMISSARY WITT PLUMBING INC,OTHER EQUIPMENT REPAIR ADAMS COUNTY HWY DEPARTMENT,EQUIPMENT - FUEL HASTINGS UTILITIES,UTILITIES IDEA BANK MARKETING,SP PROJ3-15SHSP-PET GRANT IDENTISYS INC,SUPPLIES - OFFICE OCV, LLC,SP PROJ4-16SHSP-PET GRANT PLATTE VALLEY OF HASTINGS INC ,COMMUNICATION EQUIP ADAMS COUNTY HWY DEPARTMENT,RD EQ REP PARTS ADAMS COUNTY HWY DEPARTMENT,SUPPLIES - MISCELLANEOUS ADAMS COUNTY HWY DEPARTMENT,MISCELLANEOUS ADAMS COUNTY HWY DEPARTMENT,COM TRANSPORTATION ADAMS COUNTY HWY DEPARTMENT,POSTAL SERVICES AUTO VALUE - HASTINGS,SUPPLIES - SHOP AUTO VALUE - HASTINGS,RD EQ REP PARTS BAUER BUILT,MACH EQ TIRES & REP BLACK HILLS ENERGY,HEATING FUELS CAREYS PEST CONTROL INC,BUILDING REPAIR CENTRAL NEBRASKA BOBCAT,ROAD EQUIPMENT RENTAL CHARTER COMMUNICATIONS,INTERNET SERVICE CINTAS CORPORATION #449, TOWEL/CLEANING AGREEMENTS CINTAS CORPORATION #449,JANITORIAL SUPPLIES CITY OF HASTINGS,WASTE DISPOSAL CONSOLIDATED CONCRETE CO,MATERIALS - CONCRETE, ETC CORNHUSKER TOOL MACHINE,RD EQ REP LABOR COOPERATIVE PRODUCERS INC,EQUIPMENT - FUEL COOPERATIVE PRODUCERS INC, MISCELLANEOUS DEWEESE SAND & GRAVEL,MATERIALS - GRAVEL & BORR FAKES OFFICE SOLUTIONS,EQUIPMENT RENTAL - OFFICE EAKES OFFICE SOLUTIONS,SUPPLIES - OFFICE GARY SMITH CONSTRUCTION CO INC,MATERIALS - ASPHALTIC HANSEN INTL TRUCK INC,RD EQ REP PARTS HANSEN INTL TRUCK INC,EXPRESS/FREIGHT HANSEN INTL TRUCK INC,RD EQ REP PARTS HASTINGS UTILITIES, ELECTRICITY HASTINGS UTILITIES,WATER ISLAND SUPPLY WELDING CO,WELDING SUPP/CHAINS J I L ASPHALT PAVING CO,MATERIALS - ASPHALTIC KULLY PIPE & STEEL SUPPLY,MATERIALS - STEEL PRODUCT KULLY PIPE & STEEL SUPPLY,RD EQ REP LABOR LAWSON PRODUCTS,SUPPLIES - SHOP LAWSON PRODUCTS, EXPRESS/FREIGHT LCL TRUCK EQUIMENT INC,RD EQ REP PARTS MCCONNELL CLEANING, JANITORIAL AGREEMENTS MENARDS,SUPPLIES - MISCELLANEOUS MENARDS,SUPPLIES - SHOP MENARDS,BUILDING REPAIR MENARDS,SMALL TOOLS, ETC. MID -NEBRASKA AGGREGATE INC,MATERIALS - GRAVEL & BORR DAWN MILLER,COM TRANSPORTATION NAPA AUTO PARTS,SUPPLIES - SHOP NMC EXCHANGE LLC,RD EQ REP PARTS NMC EXCHANGE LLC,EXPRESS/FREIGHT NMC EXCHANGE LLC,RD EQ REP PARTS NMC EXCHANGE LLC,SUPPLIES - SHOP NMC EXCHANGE LLC,RD EQ REP PARTS NMC EXCHANGE LLC,SUPPLIES - SHOP O'REILLY AUTO PARTS,RD EQ REP PARTS PAVELKA TRUCK & TRLR REP,RD EQ REP PARTS PAVELKA TRUCK & TRLR REP,RD EQ REP LABOR ROCKMOUNT RESEARCH & ALLOY INC,RD EQ REP PARTS ROCKMOUNT RESEARCH & ALLOY INC,EXPRESS/FREIGHT ROSELAND ENERGY AURORA COOP,EQUIPMENT - FUEL SANITARY OUTDOOR SERVICE INC,JANITORIAL SUPPLIES 156.07 145.63 768.50 142.00 26.65 623.16 703.90 20.00 90.00 475.00 2,750.00 46.00 77.52 180.00 93.67 115.99 117.00 218.96 4,995.00 559.45 7.60 10.00 39.67 8.03 49.49 308.79 301.04 937.60 211.13 250.00 195.00 94.99 143.36 33.64 10.50 1,319.50 15.00 7,511.08 33.00 5,284.64 829.10 100.76 1,621.80 611.39 29.43 187.50 476.61 131.12 189.35 2,565.15 86.40 50.00 166.86 16.37 257.00 260.00 15.74 3.88 35.04 29.94 34,017.99 42.80 57.98 149.37 10.85 149.02 31.45 3.35 80.00 97.29 341.22 711.00 2,371.36 70.99 94.00 258.75 736IPage SOUTHERN POWER DISTRICT,ELECTRICITY 305.00 SQUARE DEAL LUMBER CO,MATERIALS - CONCRETE, ETC 118.68 3 POINTS TIRE,MACH EQ TIRES & REP 880.00 TITAN MACHINERY INC.,RD EQ REP PARTS 273.85 WOODWARDS DISPOSAL SERVICE,GARBAGE 107.50 ADAMS COUNTY HWY DEPARTMENT,EQUIPMENT - FUEL 73.93 HASTINGS TRIBUNE, PRINTING/PUBLISHING 189.00 NEBRASKA WEED CONTROL ASSOC,DUES,SUBS.,REGIST. 120.00 DEWITT FUNERAL & CREMATI,COUNTY BURIALS 1,400.00 REGION 3 BEHAVIORAL HLTH SRVCS,MENTAL HEALTH SERVICES AC 26,964.60 ASAAP,ALCOHOLISM SERVICES ACT C 10,000.00 CASA,CASA 36,000.00 HASTINGS ECONOMIC DEVELOPMENT ,ECONOMIC DEVELOPMENT 20,000.00 HEARTLAND PET CONNECTION,HUMANE SOC EXP 5,000.00 MEALS ON WHEELS,SENIOR CITIZEN PROGRAM 8,500.00 MIDLAND AREA AGENCY ON AGING,AREA AGENCY ON AGING COST 14,801.00 MID -NEBRASKA INDIVIDUAL SERV,DEVELOPMENTALLY DSBLD SER 31,364.00 REVIVE INC,ABUSE PROGRAM 5,000.00 -RSVP,SENIOR CITIZEN PROGRAM 5,000.00 SPOUSE ABUSE SEXUAL ASSAULT,SASA (DOMESTIC ABUSE) 12,500.00 SOUTH HEARTLAND DIST HEALTH,HEALTH DEPT CONTRACT 2,300.00 ADAMS COUNTY SHERIFF FEE ACCT ,SHERIFF'S FEES 7,583.86 FOOTE REALTY COMPANY INC,BUILDING RENTAL 1,825.00 MIDWEST CONNECT, POSTAL SERVICES 3,000.00 MIPS,BUDGET PREPARATION COSTS 40.77 MIPS,DATA PROCESSING COSTS 279.50 NEBRASKA UC FUND,UNEMPLOYMENT CONTRIBUTION 1,176.00 MidAmerican Benefits -125 Plan County Portion- 6,676.00 Wellness Partners- Wellness Plan County Share- 1,358.50 Madison National Life -life and disability insurance - 1,314.98 Heritage Bank - General Payroll - 500,664.31 COUNTY VISITORS PROMOTIONS KAYLA NELSON,CELL PHONES 25.00 BORLEY MOVING & STORAGE INC,MISCELLANEOUS LABOR 224.00 CITY OF HASTINGS,TELEPHONE SERVICES 5.01 EAKES OFFICE SOLUTIONS,SUPPLIES - OFFICE 267.74 IDEA BANK MARKETING,ADMINISTRATIVE EXPENSE 74.82 JEFFS LANDSCAPING LLC,LAWN MAINTENANCE AGREEMEN 650.00 THIEL FAMILY MOVING TRANSPORT ,MISCELLANEOUS LABOR 275.00 HERITAGE BANK AP ACH,EQUIPMENT RENTAL - OFFICE 385.07 HERITAGE BANK AP ACH,INTERNET SERVICE 288.82 WOODWARDS DISPOSAL SERVICE,UTILITIES 161.66 MidAmerican Benefits -125 Plan County Portion- 42.00 Wellness Partners -Wellness Plan County Share- 19.00 Madison National Life -life and disability insurance - 18.44 Heritage Bank - Visitor Payroll - 4204.80 PRESERVATION & MODERNIZATION DELL MARKETING LP,OFFICE EQUIPMENT 1,215.00 MICROFILM IMAGING SYSTEM,EQUIPMENT RENTAL - OFFICE 152.00 COUNTY LIBRARY CITY OF HASTINGS,LIBRARY 55,910.68 INHERITANCE TAR ADAMS COUNTY HISTORICAL SOC,HISTORICAL SOC 12,400.00 WEST GROUP PAYMENT CENTER,LAW LIBRARY 2,822.64 911 EMERGENCY SERVICES GLENWOOD TELEPHONE CO,TELEPHONE SERVICES 54.54 WINDSTREAM,TELEPHONE SERVICES 2,990.46 REGIONAL EMERGENCY MANAGEMENT HERITAGE BANK AP ACH,EM TRAINING 85.93 ESCROW HOLDING FUND EAKES OFFICE SOLUTIONS,MISCELLANEOUS 1,799.38 EAKES OFFICE SOLUTIONS,MISCELLANEOUS 1,799.37 EAKES OFFICE SOLUTIONS,MISCELLANEOUS 303.75 EAKES OFFICE SOLUTIONS,MISCELLANEOUS 303.75 FIGGINS CONSTRUCTION CO INC,MISCELLANEOUS 134,838.79 G4S SECURE SOLUTIONS INC,MISCELLANEOUS 3,556.10 W G PAULEY LUMBER CO,MISCELLANEOUS 83.60 Eldon Orthmann Board Chairman Ramona R. Thomas County Clerk Page737 'g e Adams County Board of Supervisors Board of Equalization Minutes Courthouse, Adams County, Tuesday October 17, 2017 The Adams County Board of Equalization met on October 17, 2017 at 10:00 a.m. in the Adams County Board Room to review and take action on tax list corrections and motor vehicle tax exemption applications. Chairman Eldon Orthmann presided over the meeting. Roll CaII members present were: Michael Stromer—District 1, Glen Larsen — District 2, Lee Hogan- District 3, Scott Thomsen — District 4, Dale Curtis- District 5, Chuck Neumann — District 6, Eldon Orthmann — District 7 Motion by Stromer, seconded by Curtis to meet as a Board of Equalization. Roll CaII; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None. Board of Equalization opened at 10:19 a.m. Adams County Assessor, Jackie Russell, presented the Board with a personal property tax list correction for Nebraska Prime for years 2014, 2015 and 2016. Russell has reviewed the corrections and is recommending approval. September 28, 2017 Nebraska Prime Group 1009 W "M" St Hastings, NE 68901 ASSESSOR'S OFFICE RE: PERSONAL PROPERTY FILINGS FOR TAX YEARS 2014, 2015, and 2016. 500 W. 4th St, Room 107 Hastings, NE 68901 Phone: 402-461-71 16 Fax: 402-461-7215 www.adamscounty.or.g To Whom This May Concern: Thank you for your attention to the previously Issued subpoena for Nebraska Prime Group, ID 480058, in Adams County, Nebraska for the 2017 tax year. In regards to the filing of the depreciation schedule to satisfy the terms of the subpoena, it was discovered that Nebraska Prime Group's past filed personal property schedules for years 2014, 2015, and 2016, were also using the estimated "Assessor's Value" (which was first placed on the property in 2011) for the submitted amount of personal property held by the company and was not a true indication of personal property depreciable assets residing at 1009 W M St. in Hastings, NE. Therefore, l have an obligation to report this information to my County Board of Equalization according to Neb. §77-1233.04 (please see attached). The difference In value reported for tax years 2014, 2015, and 2016, are also subject to a late penalty of 25% of the tax amount. (§77-1233.04(04)). 1 will be presenting this Information to my County Board of Equalization on October 17, 2017 with an open meeting policy. Therefore, you are welcomed to have a representative of Nebraska Prime Group attend and have opportunity for public comment. This information will also be sent by email to Adina Reis, at areistaBroadwavHeathcare.com and at areiseawrreserve.com, whom the 2017 depreciation schedule for personal property on the behalf of Nebraska Prime Group was submitted. Attached, you will find a coat/ of the tax list correction form which I will be presenting on the 17th. The form indicates the billed amount of tax for each year in question, along with the corrected tax amount, tax credit (if any), and imposed penalty on the remaining value that was not originally filed that 1 wilt be proposing to the Board of Equalization. No decisions have been made at this time whether the indicated Additions to Tax Roll are due. If you have any questions, please feel free to contact me or my personal property clerk, Danielle Wahl. Regards, Jackie Russell Adams County Assessor 7381 Page TAX LIST CORRECTIONS, ,5 DAMS COUNTY, NEBRASKA No. 14607 Name Nebraska Prime Group Address 1009 W M' 81. Hastings. NE 68901 Date 9/28/2017 2014 Tax Dist, No. 298 Tax Year Corrected Descriptions of Property Personal Property (298-80058) 80058 CONSOLIDATED TAXES BILLED • TAX CORRECTED TAX BILLED TAX CORRECTED TAX LEVY 2295244 VALUATION 561300 AMOUNT 12653.68 2.296244 574851 13194.23 0.00 SCHOOL OR TAX DIST. HOMESTEAD VALUE 0 0 CREDIT 0.00 0.00 0.00 TAX CREDIT PENALTY 1265.38 1400.52 TOTAL TAX 13919.08 14594.75 0.00 0.00 0.00 0.00 Omer Gad 2014 Personal Proverb. based on a previously Deductions From Tax Roti Reason for CorreoUon estimated 'Aaronson Vakte" from 7011. Eltpoers awed 10 Addltlone to Tax Roll tagasowas used 10 se* proviwrims s ens won of Nino and naA talk emed Mt ors Vdue• mount to be axwrnd. Concocts tax roil se wMoro Value (77- d Memos h vow Ned with 'duel valla p* j77.1233.01(4) thereby iraams Treasurer to �correction madeOacg�Mand description end to ismanor receipt In payment County the ooreotedshown abovpt tide e, and correct the tax list accordingly. All corrections made on the ax roll moat be in red Approved by action of the County Board this day of Chairman TAX LIST CORRECTIONS, ADAMS COUNTY, NEBRASKA Address 1009wY 8t, Hader.. N808901 Date 9/28/2017 298 Nana Nebraska Prime Group Tax Year Corrected of P 2015 575.69 County Assessor - County Clerk By Deputy No. 14608 Tax Dat. No. Personal Property (298.80068) 80058 Ovmer Ned 2016 Personal Properly, Weed on a previously Reason for Correction eneeMos'Assessors vena' own 2011. Subpoena read to %mayor was used a vwsy Parlouo tees Nara wale of Bags and deemed pr'Meemorl VeL*• toned le Eaemrect Caaaxe foxd.vete propeYM* (77.12:3.54M sad 26% pee* an dekwnoe In wee Ned MN arAnl weer per SIFT -1233M (4) and I hereby direct the Adams County Treasurer to accept this Official correction mediator the above named party and description to 'sue ha/ter receipt In payment ot the corrected tax shown above, and to correct the tax list accordingly. AN corrections made on the tea roll must be In red Deductions From Tax Roil Additions to Tu( Roll Approved by action of the County Board this day of Chairman BY TAX UST CORRECTIONS, ADAMS COUNTY, NEBRASKA Nana Nebraska Prime Group Tax Year Corrected Descriptions of Property 2018 Count/ Assessor . County Caro Addreee 1009 W 81, He'thp, NE 48901 Tax Dist No. 298 Personal Property (298.80058) 80058 Defxdy No. 14609 Date 9/28/2017 CONSOUDATEDTAXES SCH001. HOMESTEAD TAX PENALTY TOTAL LEVY LEVY VALUATION AMOUNT OR TAX NET VALUE CREDIT CREDIT PENALTY TAX BILLED 0.00 428800 9587,28 8620.22 0 0.00 642004 14344.28 9587.28 TAX cocreo 2.235840 527220 11787.80 15998.00 0 0.00 550.14 12337.94 TAX BILLED 2.235840 0.00 0.00 CORRECTED TAX 0.00 0.00 0.00 TAX CORR€CTED 0.00 0.00 0.00 Reason for 0.00 9,375.77 0.00 TAX Ovmer Ned 2016 Personal Properly, Weed on a previously Reason for Correction eneeMos'Assessors vena' own 2011. Subpoena read to %mayor was used a vwsy Parlouo tees Nara wale of Bags and deemed pr'Meemorl VeL*• toned le Eaemrect Caaaxe foxd.vete propeYM* (77.12:3.54M sad 26% pee* an dekwnoe In wee Ned MN arAnl weer per SIFT -1233M (4) and I hereby direct the Adams County Treasurer to accept this Official correction mediator the above named party and description to 'sue ha/ter receipt In payment ot the corrected tax shown above, and to correct the tax list accordingly. AN corrections made on the tea roll must be In red Deductions From Tax Roil Additions to Tu( Roll Approved by action of the County Board this day of Chairman BY TAX UST CORRECTIONS, ADAMS COUNTY, NEBRASKA Nana Nebraska Prime Group Tax Year Corrected Descriptions of Property 2018 Count/ Assessor . County Caro Addreee 1009 W 81, He'thp, NE 48901 Tax Dist No. 298 Personal Property (298.80058) 80058 Defxdy No. 14609 Date 9/28/2017 laxpsysrwse ase'to esery Pmnoue ones yews warn w nwse.w ,..w'�,• ••• amount to las Incorrect Comity ter MI wed MP*, NMI (77.123104(8) ere 2514 pemae7 on dilemmas harem ad wee actual Wm par 977.1233.04 (4) I hereby direct use Adams County Tmssurer to accept the Olikal correction made for the above named party and description and to issue hIAar rsospt in payment of the corrected ax shown above, and to coned the tax list accordingly. All corrections mads on the tax roll must Win rod Approved by action of the County Board this day of Chairman County Assessor -County Clerk By Deputy 739 !Page CONSOUDATED TAXES OR TW- DIST. HOMESTEAD TAX CREDIT PENALTY TOTAL TAX LEVY VALUATION AMOUNT VALUE CREDIT BILLED TAX 2.234294 306300 6843.64 0 0.00 223.42 8620.22 CORRECTED AX 2.234294 642004 14344.28 0 0.00 223.42 1875.16 15998.00 g TAX 0.00 0.00 0.00 CORRECTED TAX 0.00 0.00 0.00 Reason for Owner Med 2010 Personal Property. Eased on a predouely DsduoUare From Tax Roll Correction eennsted •Aweuor's Vied from 2011. Subpoena awed to Additions to Tax Roll 9,375.77 laxpsysrwse ase'to esery Pmnoue ones yews warn w nwse.w ,..w'�,• ••• amount to las Incorrect Comity ter MI wed MP*, NMI (77.123104(8) ere 2514 pemae7 on dilemmas harem ad wee actual Wm par 977.1233.04 (4) I hereby direct use Adams County Tmssurer to accept the Olikal correction made for the above named party and description and to issue hIAar rsospt in payment of the corrected ax shown above, and to coned the tax list accordingly. All corrections mads on the tax roll must Win rod Approved by action of the County Board this day of Chairman County Assessor -County Clerk By Deputy 739 !Page Motion by Neumann, seconded by Stromer to approve the tax list corrections for Nebraska Prime Group as presented by Russell. Roll CaII; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None. Adams County Deputy Treasurer, Dee Thaut, presented the Board with a motor vehicle exemption application for the Lutheran Church of the Good Shepherd. Thaut has reviewed the application and confirms the entity meets the qualifications for exemption and is recommending approval. Motion by Thomsen, seconded by Curtis to approve the application for motor vehicle exemption for the Lutheran Church of the Good Shepherd. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None. Application for Exemption Nsarads er REVENUE from Motor VatfcieTRxes by Quatityfng Nonprofit Organizations • To be flied With your cosnty t,UAanrar. cc :% :.u_�x, C ccciry et-f4_,64�dr+ S %�,fd Y� aif.teiinp AsNmasso, `! Iv+,'• G0 ,a l co.?ty J el 05 `rl r City AA 1 Sete Tp Cede SS!:e here ineo,Gvtfd • Read inshertbrs on inverse side. r1_ • ,rc-hkic FORM ��Q �� Type el Deseret, C extreme Cottonton C ON, (sreclfyl• sus IDEEN71FY OFF iC.ERS, DIRECTORS, OR PARTNERS OF ME NONPROFIT ORGANIZATION Addnaa. ClM, le, Z1p Coda �s A ,._IL •T _. It 1 .'". ` 4 nal" :Elf 1 • 1eA CESCRIPTION OF THE MOTOR VEPICLES •Attach an eddtiitenai suet, ft necessary. Cindy . tar Vehlate Maga Mceef YaerPtM4MA111-11:4--- 17(2- 1 Vfhiole IO Number { Registrant.. Des or Mate of Atouhmon, it rawly Piaci.... .xampt Ules of 14ctar Vantie: 0 Agsuitreteicreculhrs, 0 Er/wectu: F3ackus C Chamede Lira de_led eascnpeen cl uaa, iiCuddrg an ax;ennaarn M rtudspla use dassrkaie^.s exlat: ha113 yo -ca 1.1v34 c, sign 0 Cemetery 77.5 Under penalties of lee !dela* Ms4 i nave examY: this app€: cn are Mat it- u, to the tet: of my Wx :edge e.d bob f, nve.corrple:et and eternal also decal that I am duly •ubicrized td ego 1V totelecttn est*, n„ ane Poi tda niaa cn c rrhl i:a e:aaa esmu WV9a .y dcas mi dis:rx*,a:e in membership or empbyaent basad ce race. cdge, or r ''TTerpv here ,ufS9ua�, The Cao FGR COUNTY TREASURER RECOMMENOATIOCI APPROVAL C DISAPPROVAL !APPROVAL U DISAPPROVAL COMMENTS:_ /5'1"U" _ FOR COUNTY BOARD or EOLALIZATI•N USE ONLY COMMFNTS- 1 IS Auti srzad Screen N,ba.* Meprrlmau of Maw* wi.hia.70ea My 840 t t Superuaes 3e•2534894 pev S i&di aaewloney Nen Sew Ste. 44774G2f111U arcsldl. web -S.383 a. -ti E63.`35 PLEASE RETAIN A COPY FORYOUR RECORDS. Motion by Stromer, seconded by Neumann to exit Board of Equalization and resume regular session. Roll Call; Ayes: Stromer, Larsen, Hogan, Thomsen, Curtis, Neumann, Orthmann. Nays: None Regular session resumed at 10:23 a.m. ( see minutes for the regular session 10/17/2017 Board meeting) Eldon Orthmann Board Chairman Ramona R. Thomas Adams County Clerk 740 ' Page