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HomeMy WebLinkAboutSP06-28-11COURTHOUSE HASTINGS NEBRASKA Tuesday, June 28, 2011 A regular meeting of the Adams County Board of Supervisors was held as per public notice given with Chairman, Larry Woodman, presiding. Roll call members present were: Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff and Woodman. Motion by Orthmann, seconded by Curtis, that this meeting is a regular meeting of the Adams County Board of Supervisors and public notice of this meeting has been given by publication in the Hastings Tribune and by posting. An agenda was available to the members and an agenda was kept currently amended and posted in the County Clerk’s office. Roll call, ayes: Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff and Woodman. Nays, none. The Chairman announced the locations of the open meetings law and agendas in the room and also asked if there were any conflicts of interest with any agenda items. Minutes of the previous meeting were approved as circulated. Motion by Orthmann, seconded by Neumann to correct the minutes of the Board of Equalization to read the value for correction of property owned by Midland Corp is total value and not additional value. Thomsen attended an ASAP meeting on the 21st, the presentation by Tyler Technologies on the 27th and the Buildings and Grounds Committee meeting this morning. Saathoff attended a Senior Action meeting on the 20th, a Chamber Board meeting on the 22nd, a Roads Committee meeting on the 23rd, the Flatwater Music Festival on the 25th and the Road Safety Audit on the 27th and this morning. Hynes attended a Region III meeting on the 24th, the Roads Committee meeting on the 23rd and the Roads Safety Audit on the 27th and this morning. Neumann attended the Tyler Technologies presentation and the City Council meeting on the 27th and the Buildings and Grounds Committee meeting this morning. Curtis attended the Tyler Technologies presentation and the City Council meeting on the 27th and reported that the Library Board meeting was cancelled due to lack of a quorum. Orthmann helped with Doggie Dash fundraiser for Heartland Pet Connection on the 18th, helped move shelving for MAAA on the 20th attended the Tyler Technologies presentation and City Council meetings on the 27th and the Buildings and Grounds Committee meeting this morning. Woodman attended the Road Committee meeting on the 23rd, a meeting of the NE Game & Parks Commission on the rewrite of their guidelines on the 23rd, and the Tyler Technologies presentation and City Council meeting on the 27th. During the public comments portion of the meeting Adams County appraiser Jim Kuhn discussed the possibility of a presentation for the Board members with Box Butte County Commissioner, Susan Lore regarding the Board’s duties and responsibilities as a Board of Equalization. The presentation is planned for Friday, July 8, 2011 at 1:30 PM. JoLynn Segelke, director of SASA presented her budget request in the amount of $10,000 to the Board. This is an increase of $2,000. At 10:00 AM Harold Johnson, Maintenance Supervisor, reported on the new bids he had received from Ideal Electric and Krieger Electric for replacement of lights in the Courthouse and installation of motion sensors in the Courthouse and ACOB. Motion by Thomsen, seconded by Curtis to award the bid for replacement of lights and installation of motion sensors in the Courthouse in the amount of $29,987.00 and installation of motion sensors in the ACOB in the amount of $691.00. Roll call, ayes: Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff and Woodman. Nays, none. Judy Mignery, Planning Administrator, presented an Interlocal Agreement with the villages for planning services to the Board for approval. Motion by Neumann, seconded by Thomsen to approve and authorize the Chairman to sign the Interlocal Agreement with the villages for planning services. Roll call, ayes: Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff and Woodman. Nays, none. Dawn Miller Highway Superintendent, presented Interlocal Agreements with the townships for Board approval. Motion by Saathoff, seconded by Hynes to approve and authorize the Chairman to sign Interlocal Agreements with all 16 townships for maintenance and 13 townships for gravel purchase at County pricing, with Little Blue, Wanda and Highland townships not participating. Roll call, ayes: Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff and Woodman. Nays, none. Miller also presented a resolution for weight restrictions on Showboat Blvd. Motion by Hynes, seconded by Saathoff to approve and authorize the Chairman to sign Resolution 11-06-28.1 for Roadway Load Restrictions on Showboat Blvd. from the Webster County line to Assumption Rd. Roll call, ayes: Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff and Woodman. Nays, none. Complete Resolution on file in the County Clerk’s office. Miller also presented an Interlocal Agreement with Roseland Village for Board approval. This agreement originally was to allow Roseland Village to take advantage of the Adams County bid pricing from Vontz Paving for replacement of asphalt on .60 of a mile in Roseland Village. Roseland, however did not get their financing in place in time for payment to Vontz’s assuming the County would pay Vontz and then Roseland Village would repay the County. Hynes in conversation with Phil Lorenzen has made arrangements for the County to pay the contractor from the County’s bond money with Roseland Village issuing a warrant to Adams County in the amount of $124,487.84 plus 3% interest, payable when Roseland Village receives their bond money. Board members felt this was a suitable arrangement as they did not feel that Vontz should go unpaid. Motion by Neumann, seconded by Curtis to approve and authorize the chairman to sign the Interlocal Agreement/Resolution 11-06-28.2 with Roseland Village with the Village issuing a warrant to Adams County in the amount of $124,487.84 plus 3% interest for payment of asphalt overlay by Vontz Paving Roll call, ayes: Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff and Woodman. Nays, none. Complete resolution on file in the County Clerk’s office. Rick Martin and Chad Essex from Viaero presented an equipment list and pricing on cell phones for County paid cell phones. The Board had several questions and it was decided that since Verizon was our current provider and has been for a long time that they should also have the opportunity to offer a plan for County cell phones. The Board continued their meeting hearing budget requests from Probation, Adams County Convention and Visitors Bureau, Maintenance, Emergency Management, District Court and the IT Department. Ron Kucera offered a proposal for laptops and a video screen for use by the Board members. The total proposal was about $7300.00. The Board recessed at 12:30 PM for lunch and reconvened at 1:30. At 1:30 PM the Board heard a presentation from Don Neary and Bob Hyberger, Nebraska Local Technical Assistants housed at UNL regarding the Road Safety Audit conducted on 26th St and Showboat Blvd on June 26th and 27th. The study team consisted of Hyberger, Neary, Dawn Miller, Jack Hynes, Lee Saathoff, Doug Ruhter and Dave Wacker. The intersection at 26th St and Showboat Blvd has the most accidents in the state over the last ten years. The safety audit hopes to provide a solution for the problems at this intersection. A full report will be issued later for the Board to review and possibly make changes for increased safety. Clerk Lewis told the Board that the Treasurer had presented her with information that Five Points Bank was calling in two security deposits in the amount of $1,000,000.00 each and replacing them with three new pledges totaling $2,000,000.00. Motion by Saathoff, seconded by Orthmann to approve release of security deposits from Five Points Bank Cusip 3133XRHK9 for $1,000,000.00 and Cusip 313371XS0 for $1,000,000.00 and replacing them with Cusip 3136FRKP1 for $1,000,000.00; Cusip 3136FRHT3 for $500,000.00 and Cusip 3136FRJZ7 for $500,000.00. Roll call, ayes: Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff and Woodman. Nays, none. Clerk Lewis told the Board she had received the last of the township bonds and asked the Board to approve them. Motion by Orthmann, seconded by Thomsen to approve the bonds for Hanover Township Clerk Linda S Wharton and Hanover Treasurer Rick Meyer. Roll call, ayes: Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff and Woodman. Nays, none. Clerk Lewis presented a resolution for Board approval to transfer funds within the County General fund to those budgets who had exceeded their budgeted amounts. Motion by Neumann, seconded by Saathoff to approve and authorize the Chairman to sign Resolution 11-06-28.3 transferring funds within the County General Fund to budgets for the Assessor, County Court, Public Defender, Emergency Management and Relief-Medical which had exceeded the 2010-2011 budgeted amounts. Roll call, ayes: Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff and Woodman. Nays, none. Clerk Lewis presented a Letter of Agreement from Region III for Board approval. Motion by Hynes, seconded by Curtis to approve and authorize the Chairman to sign the Letter of Agreement with Region III for services for 2011-2012. Roll call, ayes: Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff and Woodman. Nays, none. The Board continued to hear budget requests from the County Clerk, County Board, General Fund Miscellaneous, Health Fund and Relief-Medical Funds. Clerk Lewis told the Board that some employees had declined the EFT payment with First Concord for reimbursement of their flex plan accounts. She was told by First Concord that unless the Board required the employees to take the EFT reimbursement they would still have to cut paper checks for those who declined EFT. Motion by Thomsen, seconded by Saathoff that all Adams County employees participating in the flex plan with First Concord will be required to receive reimbursement via EFT. Roll call, ayes: Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff and Woodman. Nays, none. Motion by Orthmann, seconded by Curtis to approve claims and authorize the Clerk to pay the same from their respective funds. Roll call, ayes: Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff and Woodman. Nays, none. Chrisella Lewis Larry Woodman County Clerk Chairman Beverly Johnson Deputy