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Home My WebLink AboutSP08-03-10COURTHOUSE HASTINGS NEBRASKA Tuesday, August 3, 2010 A regular meeting of the Adams County Board of Supervisors was held as per public notice given with Chairman, Larry Woodman, presiding. Roll call members present were: Kehoe, Curtis, Neumann, Hynes Orthmann, and Woodman. Saathoff was absent. Motion by Orthmann, seconded by Kehoe, that this meeting is a regular meeting of the Adams County Board of Supervisors and public notice of this meeting has been given by publication in the Hastings Tribune and by posting. An agenda was available to the members and an agenda was kept currently amended and posted in the County Clerk’s office. Roll call, ayes: Kehoe, Curtis, Neumann, Hynes, Orthmann, and Woodman. Nays, none. Saathoff, absent. The Chairman announced the locations of the open meetings law and agendas in the room and asked if there were any conflicts of interest with any agenda items. Minutes of the previous meeting were approved as circulated. Minutes of the Board of Equalization were approved as circulated. Kehoe attended a Buildings and Grounds meeting this morning and the awards meeting at the Roads Dept on the 28th where the employees received recognition for their hard work during the snow removal last winter. Hynes attended the Roads Committee meeting this morning and a Region III meeting on the 23rd. Neumann attended the Adams County Fair opening ceremonies on the 21st and the Buildings and Grounds Committee meeting this morning. Curtis attended the Fair opening ceremonies and the Board of Equalization on the 21st, a Library Board meeting on the26th, the awards ceremony at the Roads Dept on the 28th and a South Central Economic Development District meeting in palmer on the 29th. Orthmann also attended the Fair opening ceremonies on the 21st and the Board of Equalization meeting, the awards ceremony at the Roads Dept and the Buildings and Grounds meeting this morning. Woodman attended the budget meeting of the Mid NE Individual Services on the 21st, the awards ceremony at the Roads dept on the 28th and the Roads Committee meeting this morning. During public comments, Dawn Miller, Highway Superintendent, publically announced the appreciation of the Roads Dept employees for the recognition of their work by the County Board. She also discussed the repairs to the bridge on Adams Central Ave and that it would probably be another week before the repairs are complete. Jane Morris, GIS technician, presented an Interlocal Agreement with the City of Hastings and Hastings Utilities for approval noting that this agreement will be for five years rather than three and the amount of expenditures could be $45,000.00 if all parties agreed and they have the budget for it. Motion by Neumann, seconded by Curtis to approve and authorize the Chairman to sign the Interlocal Agreement with the City of Hastings and Hastings Utilities for GIS services changes as noted by Jane Morris. Roll call, ayes: kehoe, Curtis, Neumann, Hynes, Orthmann and Woodman. Nays, none. Saathoff, absent. Audrey Lee, Deputy County Attorney, presented a Local Public Agency agreement for approval that would bring Adams County into compliance with the Federal Title VI program. She also asked the Board to appoint her as the Title VI coordinator for Adams County. Motion by Kehoe, seconded by Orthmann to approve and authorize the Chairman to sign the Local Public Agency agreement to bring Adams County into compliance with the federal Title VI requirements. Roll call, ayes: kehoe, Curtis, Neumann< Hynes, Orthmann and Woodman. Nays, none. Saathoff, absent. Motion by Neumann, seconded by Hynes to name Audrey lee as the Title VI coordinator for Adams County. Roll call, ayes: kehoe, Curtis, Neumann, Hynes, Orthmann and Woodman. Nays, none. Saathoff, absent. Sandy Himmelberg and Lee Hogan of the Adams County Ag Society presented their resolution for levy request for the 2010-2011 budget year. Audrey Lee told the Board that part of the Title VI requirements requires the County to have TTY equipment for the hearing impaired. There is a phone line designated for the equipment and there used to be such equipment in the County Clerk’s office but it failed to work after the new phone system was installed in 1998. Jan Johnson told the Board that the equipment could be purchased for around $300.00 from the Communications budget. The Board told Lee and Johnson to proceed with the purchase. Neumann discussed the agenda item regarding the Third Party Administrator for the Flexible Spending Accounts. It has been decided that since we are already in a new plan year it would be best to take another look at one administrator for both the Flexible Spending Accounts and the Health Reimbursement Account sometime next April so the County could take advantage of a short plan year running July through December and then starting a full plan year with one administrator in January of the following year. This would also but the health deductible and FSA in the same plan year. Judy Mignery, Planning Administrator, presented resolutions to the Board for approval adopting the updated County Land Use and maps, the Zoning regulations and the Subdivision regulations for the County and villages. Motion by Neumann, seconded by Hynes to approve and authorize the Chairman to sign Resolution 10-08-03.1 adopting the updated County Comprehensive land Use Plan and maps. Roll call, ayes: kehoe, Curtis, Neumann, Hynes, Orthmann and Woodman. Nays, none. Saathoff, absent. Complete resolution on file in the County Clerk’s office. Motion by Curtis, seconded by Orthmann to approve and authorize the Chairman to sign Resolution 10-08-03.2 adopting the updated County Zoning regulations. Roll call, ayes: kehoe, Curtis, Neumann, Hynes, Orthmann and Woodman. Nays, none. Saathoff, absent. Complete resolution on file in the County Clerk’s office. Motion by Hynes, seconded by Neumann to approve and authorize the Chairman to sign Resolution 10-08-03.3 adopting the updated County and village Subdivision regulations. Roll call, ayes: Kehoe, Curtis, Neumann, Hynes, Orthmann and Woodman. Nays, none. Saathoff, absent. Complete resolution on file in the County Clerk’s office. Mignery also presented a contract for approval for consulting services on the new land use plan and regulations. It stated it would be based on an hourly rate and she budgeted $5000.00 but doesn’t anticipate needing that much. Motion by Curtis, seconded by Neumann to approve and authorize the Chairman to sign the contract with JEO for consulting services for planning issues. Roll call, ayes: Kehoe, Curtis, Neumann, Hynes, Orthmann and Woodman. Nays, none. Saathoff, absent. Dawn Miller, Highway Superintendent, presented a Resolution authorizing the Chairman to sign contracts for STPE-2175(9), Ayr SE. This project was bid awarded to Werner’s Construction being the low bidder. Motion by Hynes, seconded by Kehoe to approve and authorize the Chairman to sign Resolution 10-08-03.4 authorizing him to sign contracts with Werner’s Construction for project STPE-2175(9), Ayr SE. Roll call, ayes: kehoe, Curtis, Neumann, Hynes, Orthmann and Woodman. Nays, none. Saathoff, absent. Complete resolution on file in the County Clerk’s office. Miller also asked the Board to approve the Chairman signing agreements for the Juniata SW project when they arrive. Motion by Curtis, seconded by Neumann to approve and authorize the Chairman to sign the Task Order agreement and Memo of Negotiations for Construction Engineering for project BRO-7001(14). Roll call, ayes: Kehoe, Curtis, Neumann, Hynes, Orthmann and Woodman. Nays, none. Saathoff, absent. Neumann told the Board that the Wellness Committee is proposing that all County properties become tobacco free in a positive effort to promote wellness in our employees. The County would offer and pay for one tobacco cessation programs for those employees who wish to participate with the classes being offered sometime this Fall and the tobacco free policy becoming effective January 2011. A discussion ensued around the possibility of losing good employees because we won’t allow them to use tobacco products. It was suggested that the Wellness Committee should target employees that are overweight as well. Audrey Lee was directed to draft a resolution for Board approval to make all County properties tobacco free. County Clerk Lewis told the Board that she had requested two proposals for administration of the CDBG the County has received from the Dept of Energy. She read proposals she had received from Miller & Associates of Kearney and also from Innovative Grant Services LLC of Hastings. Miller and Associates proposal was $7,000.00 and the proposal from Innovative Grant Services LLC was $8,075.00. Motion by Hynes, seconded by Orthmann to accept the proposal from Miller and Associates in the amount of $7,000.00 for grant administration of the Dept. of Energy grant for Adams County. Roll call, ayes: Kehoe, Curtis, Neumann, Hynes, Orthmann and Woodman. Nays, none. The Board recessed at 11:20 AM and reconvened at 11:30 AM. Clerk Lewis presented the final numbers to the Board for the proposed 2010-2011 County budget for their review. The Board will make their final decision on the proposed budget after the Assessor certifies the County valuation. It was decided that the public hearing for the budget would be on the September 7th Board meeting. Motion by Orthmann, seconded by Kehoe to move to Executive Sesssion for discussion of personnel issues and contract negotiations. Roll call, ayes: kehoe, Curtis, Neumann, Hynes, Orthmann, and Woodman. Nays, none. Saathoff, absent. Entered Executive Session at 11:55 AM. Motion by Neumann, seconded by Orthmann to return to regular session. Roll call, ayes: Kehoe, Curtis, Neumann, Hynes, Orthmann and Woodman. Nays, none. Returned to regular session at 12:15 PM. The Chairman announced that the only discussion in Executive Session was for personnel issues and contract negotiations and no action was taken. Motion by Hynes, seconded by Kehoe to approve claims and authorize the County Clerk to pay the same from their respective funds. Roll call, ayes: kehoe, Curtis, Neumann, Hynes, Orthmann and Woodman. Nays, none. Saathoff, absent. Motion by Kehoe, seconded by Orthmann to accept officers reports from the Sheriff, County Clerk and the Treasurer’s report on collection of Distress Warrants and authorizing the Treasurer to strike uncollectible personal property taxes for the past two years on Patty’s Appliance Repair, 88 China Buffet and PCA International. Roll call, ayes: Kehoe, Curtis, Neumann, Hynes, Orthmann and Woodman. Nays, none. This Board is now adjourned. COUNTY GENERAL NACO DUES, SUB, REG, 70.00 QUILL CORPORATION SUPPLIES 109.99 VAUGHANS PRINTERS INC SUPPLIES 237.64 MIPS SUPPLIES 83.00 BEVERLY DAVIS REIMBURSMENT 63.88 PRIA DUES, SUB, REG, 50.00 EAKES OFFICE PLUS MISCELLANEOUS 46.10 HASTINGS TRIBUNE PUBLISHING 89.01 ADAMS CO HIGHWAY DEPT REPAIRS 32.04 AXIS CAPITAL INC EQUIPMENT 155.00 THOMAS SZLANDA COURT COSTS 22.00 WEBSTER CO SHERIFF COURT COSTS 18.50 LANCASTER COUNTY SHERIFF COURT COSTS 146.12 LANCASTER COUNTY SHERIFF COURT COSTS 129.18 ADAMS CO CLK OF DIST CRT COURT COSTS 1,702.00 BUSINESS WORLD PRODUCTS SUPPLIES 9.18 WHELAN & SCHERR ATTRNY FEES 213.33 ROBERT WOLF MILEAGE 107.00 JACKIE QUEEN COURT COSTS 728.00 GENE C FOOTE II ATTRNY FEES 55.63 LANGVARDT,VALLE & JAMES ATTRNY FEES 7,640.02 WOODWARDS DISPOSAL SERV LABOR 262.50 VERIZON WIRELESS CELL PHONES 66.89 PATCHMASTER CENTRAL INC LABOR 500.00 DUTTON LAINSON CO MISCELLANEOUS 3.94 DAVIS TREE SERVICE LABOR 250.00 MIPS MISCELLANEOUS 946.66 EAKES OFFICE PLUS SUPPLIES 455.46 JERRY SPADY PONT CAD INC EQUIPMENT 270.12 JOHN RUST UNIFORM ALLOWANCE 50.00 PTACNIK SERVICE INC EQUIPMENT 43.22 COOPERATIVE PRODUCERS IN EQUIPMENT 519.88 GREGG MAGEE CO SHERIFF MILEAGE 333.90 JAMES KONEN III UNIFORM ALLOWANCE 50.00 INTERSTATE ALL BATTERY C LAW ENFORCEMENT COSTS 222.37 GREAT WHITE SHREDDING LAW ENFORCEMENT COSTS 41.73 GRAHAM TIRE COMPANY EQUIPMENT 956.63 BUSINESS WORLD PRODUCTS SUPPLIES 83.93 ADAMS CO SHERIFFS REV REIMBURSEMENT 516.75 AS CENTRAL FINANCE EQUIPMENT 704.00 WINDSTREAM TELEPHONE 2,204.60 WINDSTREAM TELEPHONE 130.68 VERIZON WIRELESS RADIO REPAIR 204.98 PRIMARY CARE CENTER MED-HOSP PRISONERS 65.74 COOPERATIVE PRODUCERS IN TRAVEL EXPENSES 14.50 FRITO-LAY COMMISSARY 351.08 G A MICEK DDS PC MED-HOSP PRISONERS 190.00 MARY LANNING MEMORIAL HO MED-HOSP PRISONERS 635.77 MARY LANNING MEMORIAL HO BOARD OF PRISONERS 3,177.00 KEITHS PHARMACIES MED-HOSP PRISONERS 136.97 HASTINGS FAMILY PRAC PC MED-HOSP PRISONERS 753.00 ER PROF SERVICES MLMH MED-HOSP PRISONERS 139.00 DAWSON CO SHERIFF BOARD OF PRISONERS 2,565.00 BRAD M CONSBRUCK UNIFORM ALLOWANCE 50.00 CLAY COUNTY SHERIFF BOARD OF PRISONERS 5,490.00 CASH-WA DISTRIBUTING COMMISSARY 75.00 CASH WA CANDY COMPANY COMMISSARY 186.93 PENNY BIRKY MATRON FEES 20.00 BERTS REXALL DRUGS MED-HOSP PRISONERS 865.57 BERTS REXALL DRUGS MED-HOSP PRISONERS 850.32 BIG G COMM HARDWARE LAW ENF SUPP 12.59 ADAMS COUNTY JAIL BOARD OF PRISONERS 1,783.43 EVERCOM COMMISSARY 1,690.00 JILL HILGENDORF MISCELLANEOUS 12.28 PROFORMA BUSINESS WORLD MISCELLANEOUS 23.98 PHELPS CO TREASURER TELEPHONE 90.61 OFFICEMAX, INC SUPPLIES 52.29 MINDEN OFFICE SUPPLY SUPPLIES 4.75 GREAT WHITE SHREDDING MISCELLANEOUS 72.02 GLENWOOD TELECOMMUNICATI TELEPHONE 49.95 EAKES OFFICE PLUS SUPPLIES 14.95 K MART SUPPLIES 49.71 BUSINESS WORLD PRODUCTS SUPPLIES 99.48 AS CENTRAL FINANCE TELEPHONE 36.71 ADAMS CO CLERK SUPPLIES 227.60 VERIZON WIRELESS TELEPHONE 526.28 RURAL METRO MEDICAL SERV AMBULANCE 12,500.00 RUSS'S IGA SUPPLIES 17.96 HASTINGS UTILITIES UTILITIES 136.08 INTERSTATE ALL BATTERY C MISCELLANEOUS 94.46 GLENWOOD TELECOMMUNICATI MISCELLANEOUS 49.95 CULLIGAN OF HASTINGS SUPPLIES 16.15 CITY OF HASTINGS TELEPHONE 19.32 BIG G COMM HARDWARE SUPPLIES 11.04 BUSINESS WORLD PRODUCTS SUPPLIES 52.98 A S P ENTERPRISES INC ASPHALT 1,518.57 WOODWARDS DISPOSAL SERV GARBAGE 102.50 WINDSTREAM TELEPHONE 118.75 STEPHEN JOHNSON CUSTODIAL 280.00 PARAMOUNT LINEN & UNIFOR SUPPLIES 44.87 NAPA AUTO PARTS PARTS 183.76 MIDWEST SERVICE SIGN POSTS 425.00 LOUP VALLEY LIGHTING INC SUPPLIES 189.00 MID NEBR AGGREGATE INC MATERIALS 3,710.53 ISLAND SUPPLY SUPPLIES 15.00 HUSKER STEEL INC MATERIALS 8,794.00 HALL CO HIWAY DEPT PARTS 174.36 FLEET PRIDE PARTS 169.74 DEWEESE SAND & GRAVEL MATERIALS 27,518.54 COOPERATIVE PRODUCERS IN GREASE & OIL 270.60 CONSOLIDATED CONC AGGREG MATERIALS 14,335.00 CITY OF HASTINGS GARBAGE 451.58 BUFFALO CO HIGHWAY DEPT PARTS 117.60 AUTO VALUE-HASTINGS PARTS 65.49 SO CENT APT PARTNERS LLC PUBLIC ASSISTANCE 180.00 KEITHS PHARMACIES PUBLIC ASSISTANCE 3.99 BERTS PHARMACY PUBLIC ASSISTANCE 14.22 JOHN VOLKMER PUBLIC ASSISTANCE 210.00 DAN WELTY PUBLIC ASSISTANCE 200.00 BUTLER VOLLAND FUNERAL COUNTY BURIALS 542.90 PREFERRED MAIL SERV INC POSTAL SERVICES 3,000.00 FIRST CONCORD BENIFITS AGREEMENTS 200.00 COMMUNITY ACTION PART OF HANDI-BUS 6,044.23 ADAMS COUNTY COURT COURT COSTS 432.00 HERITAGE BANK MISCELLANEOUS 219.23 QUILL CORPORATION SUPPLIES 267.95 PINNACLE BUS SYSTEMS INC REPAIR 1,630.39 COMPUTER CONSULTANTS,INC SOFTWARE 2,025.35 PETROLEUM EQUIPMENT INC REPAIR 10.61 HEALTH FUND MID-AMERICAN BENEFITS HEALTH-ACCIDENT 727.33 MID-AMERICAN BENEFITS HEALTH-ACCIDENT 1,578.69 ESCROW HOLDING FUND PATCHMASTER CENTRAL INC MISCELLANEOUS 7,200.00 BAUER BUILT INC MISCELLANEOUS 746.00 ACE/EATON METALS MISCELLANEOUS 8,488.00 911 EMERGENCY SERVICES VPI INC REPAIR 395.00 WINDSTREAM EMERGENCY PHONE 165.80 Chrisella Lewis Larry Woodman County Clerk Chairman Beverly Johnson Deputy