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HomeMy WebLinkAbout0625 Minutes from June 25, 2013SUPERVISORS RECORD No. 27 ADAMS COUNTY, NEBRASKA 125 REDFIELD & CO. E1204076LD COURTHOUSE, ADAMS COUNTY Tuesday, June 25, 2013 A regular meeting of the Adams County Board of Supervisors was held as per public notice given with Chairman Chuck Neumann presiding. Roll Call members present were: Thomsen, Curtis, Neumann, Orthamann, Saathoff, Hynes and Weeks. Motion by Weeks, seconded by Curtis, that this is a regular meeting of the Adams County Board of Supervisors and public notice of this meeting has been given by publication in the Hastings Tribune and by posting. An agenda was available to the members and an agenda was kept currently amended and posted in the County Clerk's office. Roll call; Ayes: Thomsen, Curtis, Neumann, Orthmann, Saathoff, Weeks and Hynes. Nays: None. The Chairman announced the locations of the open meetings law and agenda in the room and also asked if there were any conflicts of interest with any agenda items. Minutes of the previous meeting were approved as circulated. Committee Reports: Orthmann attended an Adams County Senior Services meeting on the 12th, as well as a combined Seniors Services meeting on the 13th. On Monday Orthamann met with Chairman Neumann and Emergency Manager Chip Volcek. This morning, Orthamann attended the Building and Grounds Committee Meeting. Curtis attended the Ag Board meeting on the 11th, Drug Court in Grand Island on the 13th and an open meeting training session in Kearney on the 20th with Clerk Thomas and Deputy Attorney Bergin. On the 13th, Weeks attended an Adams County Convention and Visitor Bureau meeting. On the 17th, he attended another CVB meeting where the competition to receive a mural in downtown Hastings was discussed. Weeks attended the Roads Department bid opening on the 20th, a library board meeting on the 24th and the road and bridges committee meeting this morning. Hynes attended the roads bid opening on the 20, the road and bridges meeting this morning and a Joint Services Committee meeting earlier this month. Saathoff attended the Ag Business Chamber meeting on the 20th as well as the road and bridges bid opening and roads committee meeting this morning. Thomsen attended an ASAAP Board meeting on the 14th and 17th and a Building and Grounds Committee meeting this morning. Chairman Neumann participated and volunteered at the Adams County blood draw on the 17th and 18th, attended a wellness committee meeting on the 19th, and the High School Rodeo at the Adams County Fairgrounds on the 20th. Also on the 20th Neumann, along with Planning and Zoning Director Judy Mignery, toured the National Guard Greenlief training facility regarding a joint land use study. Neumann also attended the Building and Gounds Committee meeting this morning. During public comment, Kent Gilbert from the Hastings Fire Department updated the Board on the area ambulance service in the signing of an inter -local agreement. Gilbert informed the Board that the transition has been smooth. The biggest area of concern is the lack of volunteers in rural communities. Lonnie Bostock of 1185 W. Cimarron Rd, Ayr, NE, located in Zero Township address the board regarding flooding issues that have been a problem in his area for over ten years due to the County removing natural barriers. Bostock has spoken to the County several times and nothing has been done. Bostock also suggested that he purchase the necessary culverts if the County would put them in but he was advised that was not allowed. Mr. Bostock requested that anyone interested in viewing the area meet him there at 9:00 a.m. Thursday. Highway Superintendent, Dawn Miller stated she has spoken to the Little Blue NRD regarding this issue. Julie Nash with RSVP & Meals on Wheels presented the Board with an update on the program in Adams County and requested $13,000.00 in funding for the 2013/2014 fiscal year. Nash's funding request is the same as last year. A decision on the funding of RSVP & Meals on Wheels was tabled pending future budget hearings. Dawn Miller advised the Board that bids for a 2013 model year road grader were opened on June 20th. However, due to recent complications with the transmission on the grader for trade, Miller recommended tabling this agenda item until July 2nd. Penny Pratt and Shay Burke from the Heartland Pet Connection approached the Board regarding funding for the 2013/2014 fiscal year. Heartland Pet Connection is requesting $5,000.00 in funding that would cover up to 100 animal service requests in Adams County, with a $50.00 charge per animal in excess of 100. A decision on funding for the Heartland Pet Connection will be made at a later date. Michelle Bever with the South Heartland District Health Department requested funding from Adams County in the amount of $2300.00 for the immunization clinic. A decision on funding for SHDHD will be made during later budget hearings. 126 SUPERVISORS RECORD No. 27 ADAMS COUNTY, NEBRASKA REDFIELD & CO. E1204076LD Joe Heckenlivey, of Kenesaw and Dawn Miller addressed the Board with an inter -local agreement between the County of Adams, the Little Blue NRD and the Village of Kenesaw, to resolve water drainage issue in the Village of Kenesaw. The Village of Kenesaw requested aid in the amount of $75,000.00 from Adams County toward resolving drainage issues. Extensive discussion took place regarding funding as some Board members felt it is not the County's responsibility as the Village is a government entity with the ability to tax residents in order to collect funds to resolve this issue. It was requested by the Board that the following be added to the agreement: Regular maintenance and repairs shall include mowing as needed, removal of sediment and other debris in order to keep the ditch area clean and unobstructed, along with all culverts into this drainage project. Motion by Curtis, seconded by Weeks to sign the inter -local agreement between Adams County, LBNRD and the Village of Kenesaw whereas the County of Adams will contribute 20% of the total cost, not to exceed $48,000.00 toward the correction of flooding issues. Roll Call: Ayes; Curtis, Orthmann, Weeks. Nays: Thomsen, Neumann, Hynes, Saathoff. Motion Failed. Motion by Saathoff, seconded by Hynes to sign the said inter -local agreement between Adams County, LBNRD and the Village of Kenesaw with the County contributing $30,000.00 to the project provided previously mentioned alterations regarding maintenance, mowing and sediment removal are added to the agreement. Roll Call: Ayes; Thomsen, Neumann, Hynes, Saathoff, Weeks. Nays; Curtis and Orthmann. Motion Passed. The agreement shall be signed pending the necessary alterations to the agreement being made. Motion by Orthmann, seconded by Saathoff to enter Board of Equalization, for the purpose of hearing a motor vehicle tax exemption request. Roll Call: Ayes; Thomsen, Curtis, Orthmann, Hynes, Saathoff, Neumann, and Weeks. Nays; None. Entered Board of Equalization at 11:04 a.m. Motion by Weeks, seconded by Thomsen to resume the Board meeting in regular session. Roll Call: Ayes; Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff, Weeks. Nays; None. Board re-entered regular session at 11:07 a.m. Catherine Renschler, Director of the Adams County Historical Society, presented the Board with a funding request in the amount of $11,200.00. The amount of Renschler's request reflects a $50.00 per month increase over last year's request. Board member Thomsen inquired if the Society's publishing expenses could be reduced by using electronic distribution such as email as publishing costs were the organization's biggest expense. Renschler stated that the majority of the Historical Society's members are older and they prefer the traditional mail outs. A decision on funding to the Adams County Historical Society will be made during future budget hearings. Dave Rippe with Hastings Economic Development requested the County continue provide $20,000.00 per year in funding to HEDC. Rippe also provided the Board with updates on various projects, including efforts being made to attract more businesses to Hastings and Adams County. A decision on continued funding to HEDC will be made during future budget hearings. Dawn Miller presented the Board with a task order agreement and resolution with Olsson and Associates on project Ayr, NE BRO-7001(11). Miller has reviewed the agreement and requested the Board sign the agreement and resolution. Motion by Saathoff, seconded by Hynes to approve Chairman Neumann signing the agreement and resolution with Olson and Associates for project Ayr, NE BRO-7001(11). Roll Call: Ayes; Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff, and Weeks. Nays; None Resolution 13-06-25.01 in on file in the Adams County Clerks Office. Motion by Saathoff, seconded by Thomsen to approve claims and authorize the County Clerk to pay the same from their respective funds. Roll Call: Ayes; Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff, and Weeks. Nays; None. Motion by Weeks, seconded by Curtis to approve tax list corrections from the Adams County Assessor. Roll Call: Ayes; Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff and Weeks. Nays; None. Ramona Thomas, Adams County Clerk, requested the Board authorize the cancellation of voided and outstanding checks for the second quarter 2013. Motion by Orthmann, seconded by Thomsen to approve Clerk Thomas cancel voided and outstanding checks for second quarter 2013. Roll Call: Ayes; Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff and Weeks. Nays; None. Clerk Thomas presented the Board a resolution to balance the 2012/2013 County Budget by transferring funds from the General Miscellaneous Fund (970) to the following office funds: Motion by Thomsen, seconded by Weeks to authorize Chairman Neumann signing the resolution to balance the 2012/2013 Adams County Budget. Roll Call: Ayes; Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff and Weeks. Nays; None. Resolution 13-06-25.02 to balance the County Budget is on file in the Adams County Clerks office. Board recessed for lunch at 11:57 a.m. Rnarri resnmarl rP'tilar caccinn Rt 1 -nn n m SUPERVISORS RECORD No. 27 ADAMS COUNTY, NEBRASKA 127 REDFIELD & CO. E1204076LD Interviews for the Adams County Public Defender position were conducted. Two candidates, Robert (Bob) Wolf and Mike Mead, interviewed for the position. Each candidate was asked the same twelve questions. Each interview took roughly 45 minutes. Motion by Orthmann, seconded by Curtis to appoint Mike Mead as the Adams County Public Defender. Roll Call: Ayes; Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff and Weeks. Nays; None. Motion passed to appoint Mike Mead, Adams County Public Defender effective immediately. County Attorney Donna Fegler-Diass presented the Board with the final contract with Verizon Wireless for rental of space on the roof of the Adams County Office Building for a Verizon tower. The Board engaged in extensive conversation weighing the pros and cons of allowing Verizon to rent the space. After extensive discussion it was determined that the contracted needs to be carefully reviewed by the Board members and the County Attorney prior to signing. This item will be placed on the agenda for July 2"d. Chrys Setlik, Adams County Clerk of the District Court requested the Board sign the sub grant agreement for child support enforcement services. This grant reimburses the County for work related to collecting child support payments. Motion by Saathoff, seconded by Thomsen to approve Chairman Neumann signing the sub grant agreement for child support enforcement services. Roll Call: Ayes; Thomsen, Curtis, Neumann, Hynes, Orthmann, Saathoff, and Weeks. Nays; None. Discussion took place regarding employee raises for the next fiscal year. Options discussed were a 3% or 3.5% raise with effective dates of either July 1, 2013 or January 1, 2014. Motion by Saathoff seconded by Orthmann to approve a 3.5% employee raise with an effective date of July 1, 2013. Roll Call: Ayes; Curtis, Hynes, Orthmann, Saathoff and Weeks. Nays; Thomsen and Neumann. Motion Passed Board Adjourned. COUNTY GENERAL ESCROW FUND,DATA PROCESSING COSTS ESCROW FUND,DATA PROC. EQUIP/SPECIAL ESCROW FUND,OTHER EQUIPMENT TELEPHONE SYSTEMS OF NE,RADIO REPAIR ESCROW FUND, CARS/TRKS/TRLRS ESCROW FUND,RADIO EQUIPMENT ESCROW FUND, CARS/TRKS/TRLRS ESCROW FUND, LAW ENFORCEMENT COSTS -COU ESCROW FUND,COURTHOUSE REMODELING ESCROW FUND, CARS/TRKS/TRLRS CHARTER COMMUNICATIONS,TELEPHONE SERVICES ESCROW FUND,MATERIALS - GRAVEL & BORR ESCROW FUND, PICKUPS ESCROW FUND, TRUCKS/TRAILERS ESCROW FUND,ARMOR COATING CONTRACTS ESCROW FUND,BITUMINOUS SURFACE CONTRA ESCROW FUND,PIPES AND CULVERT CONTRAC ESCROW FUND,TRAFFIC SERVICES ESCROW FUND,BRIDGE CONTRACTS USDA, APHIS, WILDLIFE SE,CADASTRAL MAPS HEALTH & HUMAN SERVICES,INSTITUTIONAL COSTS COMMUNITY ACTION PART OF,HANDI-BUS COUNTY VISITORS PROMOTIONS WINDSTREAM,EMERGENCY PHONE WINDSTREAM,EMERGENCY PHONE Rabna R. Thomas County Clerk Pamela Witte Deputy Clerk 5,000.00 6,250.00 14,395.00 141.17 28,544.70 5,250.00 8,222.25 5,425.00 4,947.20 6,000.00 59.99 23,200.00 16,550.00 32,450.00 7,522.00 417,785.00 23,852.00 29,266.00 188,670.00 4,566.50 1,023.00 3,325.21 2,475.25 439.33 Chuck Neumann Chairman